GRADUATE PROGRAM

Graduate Application Instructions

All applicants are required to submit applications online by 5:00 p.m. EST, March 24, 2008. All materials must be submitted electronically or received by this deadline. Please note that some forms must be mailed to ASEE in addition to completing this online application (such as transcripts). Notifications of awards are expected to be mailed in early April, 2008. Application materials are not returned to applicants. Applicants must click the "Submit Application" button to submit the application. The following information may be useful in planning and preparing your application.

Important Information to Know Before Applying

Applicants will need to register for a new account before they will be able to start the application. The applicant will input their name and email address and choose a password.

A sidebar is located at the left of each application page. Use this sidebar to navigate the application. Applicants may complete the application sections in any order. At any time, the applicant may click on the "Overall Status" link in the sidebar to view information about how much of the application is complete. These are the areas of the application:

• Application Walk-Through
• Contact Information
• Citizenship and Demographics
• Academic Background
• Proposed Area of Study
• Curriculum Vitae
• References
• Research Proposal
• GRE Scores
• How Did You Hear About NASA Aeronautics Scholarship Program
• Transcripts

Applicants are responsible for ensuring the proper submission of each element by the March 24, 2008 deadline. See the descriptions of each element below in the Application Walk-Through. Monitor the application's status to ensure ASEE receives the reference forms, transcripts, and GRE scores. As stated above, applicants must click the "Submit Application" button and select "Yes" before 5:00 p.m. EST, March 24, 2008 in order to submit the application. There is no logout button. Simply exit the application and your saved work will be retained. Please be sure to save your work before exiting, otherwise your information will be lost.

All responses can be changed prior to submission. This allows applicants to save an application-in-progress and return to the application to correct errors and omissions.

Note: Java Script must be enabled on your browser to ensure the best performance of the application. You can find instructions to enable Java Script at
www.teachingpersonnel.com/go/home/enablescript.aspx.

Application Walk-Through

The following is a guide to the application, where you will see what questions will be asked and provided with information on how to answer some of them. Questions that appear on the application in yellow and have asterisks next to them are mandatory. At the bottom of each section where you can enter data, there is a "Save" button. Click this button after entering data to save. Once you have clicked this button, your data is saved and you may move to another area of the application, or leave the application and continue at a later time.

Once all required sections are complete, and once you are satisfied that your application is finished, click the "Submit Application" button in the sidebar and select "Yes" to submit. You will not be able to submit your application if any of the required sections are not complete. You may want to consider asking your advisor to review your application before it is submitted. With the exception of the contact information and references sections, you cannot change any of your responses after you have submitted your application. You may update your contact information after you submit the application to ensure that you can be reached. You may also edit, add, or delete references after you submit your application, and monitor the status of received reference forms, transcripts, and GRE scores.

Contact Information

1. Name - Enter your name and any other name which may appear on your transcripts or reference letters.
2. Resident state - Enter the state of which you are a resident for tuition purposes.
3. Email - Enter your primary email address. Information about your application, including official award notification, will be sent to this email address. Expect notification of awards in early April, 2008.
4. Primary address - Enter your primary (mailing) address. Same as your primary email address, information about your application, including official award notification, will be sent to your primary address.
5. Secondary address - Enter your permanent address.
6. Phone numbers - List a phone number where you can be reached in Spring 2008.  In addition, you may provde an alternate and/ or a mobile phone number.

This information can be edited at any time, even after you submit your application. Simply login and select "Contact Information," then enter and save the updated information.

Please be sure to keep your contact information current so that announcements will reach you.

Citizenship and Demographics

All applicants must be U.S. citizens or nationals. A U.S. national is an individual who, though not a citizen of the U.S., owes permanent allegiance to the United States. Individuals who are citizens of U.S. territories such as American Samoa and Swain's Island are U.S. nationals. The term does not refer to permanent residents. Permanent residents are not eligible. An individual with dual citizenship may need to renounce their non US citizenship.

Citizenship information

1. U.S. Citizen or National - Select "I am a U.S. citizen," "I am a U.S. national," "I am dual citizen" or "I am not a U.S. citizen or national." If you are not a U.S. citizen or national, you are not eligible for the NASA Aeronautics Scholarship Program.
2. Are you registered with Selective Service? - Select "I am not required to register," "Yes" or "No."

Birth Information

1. Please indicate your date of birth.
2. Enter the city, state, and country of birth.

Demographic Information

Gender, Ethnicity, Race, and Disability - This information will not be provided to evaluators, and does not impact your eligibility in any way. It is used to determine the degree to which members of diverse sections of the eligible population are aware of and apply for this program. See the ASEE Privacy Act Statement.

Veteran Status

Please indicate if you are claiming a veteran preference if you have served in the United States Military. If you are claiming the 5 point preference, you must submit a copy of your DD-214.

If you are claiming the 10 point preference, you must submit a copy of your DD-214, SF-15, and a letter from the VA (including a VA POC) verifying you quality for the 10 point preference. All forms are due by March 24, 2008.

These forms must be mailed to:

NASA Aeronautics Scholarship Program
c/o ASEE
1818 N Street, NW
Washington, DC, 20036

Academic Background

Current Academic Status - Enter your current academic status (all possible choices are listed in the drop box under academic status) and the name of your current academic advisor. If you are not currently enrolled in an academic institution, select the highest level completed in your academic career.

Schools - Add a new school and enter information about it, or edit information already entered. Saved schools will display information about whether a transcript from that institution is required or not. This information will also be reflected on the "Overall Status" page.

1. Add new school
• Select/edit school - Select the state of the institution you attend/attended and click "Next," or if it is not in the United States, enter the institution's name, city, and country. If you selected a state and clicked "Next," select the school from the list that appears, or enter its name and city if it is not on the list. Click "Next."
• Studies - Enter your degree obtained or pursued; your major; the dates you attended the school or expected graduation date; and whether you attend/attended the school as an undergraduate, graduate, or other status.
• For each school you must also enter:
• Cumulative GPA on a 4.0 Scale: If your school does not use a 4.0 scale you must contact them to ask for their GPA conversion instructions. If your school cannot provide conversion instructions please contact us at nasa.asp@asee.org
• Base GPA: Indicate the highest GPA possible at the school (ex. 4.3).
• GPA credits: Only total the credits which were used in calculating your GPA.
• School term system: Indicate whether the school uses a semester, quarter, or trimester calendar.
• Overall Cumulative GPA Score: The application will generate your overall cumulative GPA based on your cumulative GPA at all schools attended. Please note that this calculated GPA may differ from the individual GPAs on your transcripts.
2. Edit or Delete School
• If you would like to make changes to a school's information or delete the school, click on the appropriate link underneath the school listed.

Proposed Area of Study

Proposed Discipline and Area of Specialization - Select your proposed discipline from the drop-down list provided. Next, specify your area of research within that discipline.

1. Discipline - You should select the discipline to which your particular course of study is most closely related. If you are uncertain as to which discipline is most appropriate, consult with your academic advisor. Panels reserve the right to forward an application to another discipline for further consideration if they judge that doing so may increase your chances of being selected for an award.
2. Area of Specialization- Describe your area of specialization within your chosen discipline. For example, an applicant within the Physics discipline might enter "optics" or "acoustics" in this text box. If you do not have an area of specialization, enter the discipline.

Proposed Academic Program - Indicate the degree for which you seek funding; your estimated date of completion of the degree for which you seek funding; and whether you are currently enrolled in the degree program for which you seek funding.

Proposed Academic Institution - Select or enter the name and location of the institution at which you propose to earn your degree. The academic institution must be a regionally accredited U.S. college or university. If you are undecided, enter "Undecided."

1. Select/edit institution - Select the state of the academic institution you plan to attend and click "Next." Select the school from the list that appears, or enter its name and city if it is not on the list. Click "Next." You may only select one proposed academic institution.
2. Indicate whether you are currently enrolled in this institution.

Curriculum Vitae

In order to complete the NASA Aeronautics Scholarship Program application you will need to upload an electronic copy of your Curriculum Vitae (C.V.) in Microsoft Word, Rich Text format, or Adobe PDF format.  Once a file has been uploaded, the name of that file is displayed on the Curriculum Vitae web page.  In order to change the uploaded C.V., simply click on the Browse button and choose another document;  the chosen document will replace the previously uploaded document. 
A standard Curriculum Vitae, supplemented if necessary to cover all items listed below, is acceptable provided that refereed articles are listed separately from lesser publications:

1. Colleges attended, with dates of attendance and degrees received, field, and titles of theses and dissertations
2. Chronology of professional employment and significant academic and professional activities
3. List of publications - List refereed journal articles separately from reports, abstracts, paper in conference proceedings, etc.
4. Research experience
5. List of current contract or grant activities - Please include title, funding source, funds per year, principal investigator, and the percentage of time charged to the contract or grant in the last year
6. Awards & Honors - all scholarships, academic honors, scientific or engineering student leadership roles, honorary societies, and any other recognition relevant to your field since entering college.

References

Enter contact information for three references in order to send a request to each. References should be scientists, engineers, or faculty members who have current or recent knowledge of your academic accomplishments or your professional experiences. They will be contacted electronically and asked to fill out a brief form and attach a reference letter.

You may change this information at any time, even after you have submitted your application. You may monitor the status of your references by looking at the "Overall Status" page.

Three references must be added for you to be able to submit your application. You should confirm the references' information with them prior to adding them to your list. When you click "Add new reference," the information you will need is:

1. Name - The first and last name of the reference.
2. Institution - The current institutional affiliation of the reference.
3. Department - The current departmental affiliation of the reference.
4. Position - The current position of the reference.
5. Email address - Enter the reference's email address. Keep in mind that once you save the email address, you will not be able to change it, and an email will be sent to the reference when you click the "Save this reference" button.
6. Use this reference - If you select "Yes," this reference will be included in your final application. Select the appropriate "Yes" or "No" radio button depending on whether you want to use the reference or not. You can change this at any time, including after you submit your application.
7. Click "Save this reference."

When you click the "Save this reference" button, the reference will automatically be notified and sent a link to fill out a reference form.

If you wish to send a reminder email to a reference, click on "Send reminder email" underneath the reference to who you wish to send a reminder. If you wish to edit or delete a reference, click on the appropriate link underneath the reference you wish to edit or delete, and then either edit the information or confirm deletion. You will not be able to change their email address.

You are responsible for ensuring that three reference forms are submitted to ASEE by your references prior to the application deadline. You may login and monitor which references have been received at any time, though you will not be able to review the contents of the materials received.

Research Proposal

The research proposal should be a five page proposal on a topic of interest to ARMD. Current ARMD research plans are posted at http://www.aeronautics.nasa.gov under the "Programs" link. Your research proposal will be judged based on how well you describe the research challenges you would like to pursue and why they are important, your technical knowledge of the subject, and the innovativeness of the proposed research.

You will upload your proposal directly to the Web site. It must be a Microsoft Word or a PDF document.

GRE Scores (General Test required)

This section of the application reads:

Enter the registration number for at least one GRE General Test; Subject Tests are optional, but highly recommended where applicable. You are responsible for ensuring that ETS sends official copies of your GRE scores to ASEE prior to the application deadline. All official GRE scores are sent electronically to ASEE. You must take the GRE General Test by November 15, 2007 to ensure your scores are received by the deadline of March 24, 2008.

Official GRE scores must be submitted by individuals applying for graduate funding. Undergraduate applicants who have taken the GRE are welcome to submit their scores in support of their application.

Indicate your GRE registration number on your application. Your GRE registration number was assigned to you by the Educational Testing Service (ETS) and appears on your test results.

You can monitor whether ASEE has received your GREs by looking at the "Overall Status" page, both before and after you submit your application. All official GRE scores are sent electronically to ASEE. The GRE code for ASEE is 5140 (with no department code). Please keep in mind that only current GRE scores (as defined by ETS policy, generally those taken within the last 5 years) will be sent, and that GMAT/MCAT/LSAT test scores cannot be substituted for GRE test scores.

For information about the GRE, reporting your scores to ASEE, and your GRE Registration Number, contact ETS at http://www.gre.org or (609) 771-7670.

How Did You Hear About NASA Aeronautics Scholarship Program

Indicate how you learned about the NASA Aeronautics Scholarship Program.

The How Did You Hear About NASA Aeronautics Scholarship? This section of the application is voluntary. Information on how applicants learn of the NASA Aeronautics Scholarship Program is collected in this section of the application in order to determine the effectiveness of the outreach campaign in reaching diverse sections of the eligible population.

Official Transcripts

The NASA Aeronautics Scholarship Program will determine which transcripts are required based on the information you provide in the "Academic Background" section of the application. You can view the transcripts needed to complete your application in the "Academic Background" section as well as in the "Overall Status" section of your application.

It is recommended that you request transcripts immediately upon deciding to apply. Allow at least four weeks for most institutions to respond to a request for transcripts. Transcripts should include courses in the most recently completed semester or quarter.

As ASEE receives your transcripts, the "Overall Status" page on your application will be updated, which you can use to monitor transcript status even after you submit your application. Additionally, you will receive emails notifying you when ASEE receives a transcript. These emails will contain information about which transcripts have been received to date and which have not been received. Once all transcripts have been received by ASEE, you will no longer receive emails. All transcripts are due by March 24, 2008.

You can fax in "unoffical" transcripts immediately, but all official transcripts must be sent in by award time in mid-April.

Transcripts should be mailed to:

NASA Aeronautics Scholarship Program
1818 N St, NW
Suite T-50
Washington, DC 20036

Submission of Application

All applications must be submitted by the applicant by clicking the "Submit Application" button on the sidebar by March 24, 2008 at 5:00 p.m. Eastern Standard Time. The button will be inactive until you have entered and saved data for all required sections of the application, at which point the button will become active. When you click "Submit Application," a dialog box will pop up asking if you are sure, and you will select "Yes" or "No" depending on whether you are ready to submit the application or not. Once you click "Yes," your application will be electronically submitted.

Once you have submitted your application, you will still be able to login and check the status of transcripts, GREs, and references. Additionally, you will be able to add or edit reference information as well as change your contact information. If you have any questions, please contact the ASEE NASA Aeronautics Scholarship Program Office at (202) 350-5763 or via email at nasa.asp@asee.org.

Privacy Act Statement

• http://www.nasa.gov/about/highlights/HP_Privacy.html