Adopted April 10, 1973
Amended April 15, 1977
ARTICLE I. NAME
The name of this organization shall be the Illinois-Indiana Section of the American Society for Engineering Education, hereinafter referred to as the Section. The American Society for Engineering Education will hereinafter be referred to as the Society.
ARTICLE II. PURPOSE
The purpose of the Section shall conform to the purposes of the Society and include:
1. The promotion of the highest ideals in the conduct of engineering and engineering technology education.
2. The provision of an opportunity for members to meet and benefit from problems and topics of mutual interest, and
3. The promotion, publication, and dissemination of information in the fields of engineering and engineering technology education.
ARTICLE III. MEMBERSHIP
SECTION 1. Membership of the Section shall be of two classes, individual and institutional.
SECTION 2. Individual membership in the Section shall consist of all individual members of the Society whose mailing addresses as listed by the Society are in the state of Illinois or Indiana.
SECTION 3. Institutional membership in the Section shall consist of all institutional members of the Society whose mailing addresses as listed by the Society fare in the state of Illinois or Indiana.
ARTICLE IV. OFFICERS
The officers of the Section shall consist of a Chairman, Vice-Chairman, Secretary, and Treasurer.
ARTICLE V. EXECUTIVE BOARD
SECTION 1. There shall be an Executive Board composed of the officers of the Section, the Immediate Past Chairman, Editor, the Annual Meeting Chairman, one representative from each engineering college member, one representative from each technical college member, one representative from the affiliate members, one representative from the industrial members, and the Chairman of each Professional Interest Committee.
SECTION 2. A quorum at any meeting of the Executive Board shall be those members in attendance provided that the members of the Executive Board have had at least one week notification of the meeting.
ARTICLE VI. COMMITTEES
SECTION 1. The standing committees of the Section are:
SECTION 1a. Awards Committee.
The Awards Committee shall have responsibility for making the awards and recognitions of the Section. This committee will consist of the immediate Past Chairman of the Section who will serve as the Chairman of the Committee and four (4) members of the Section, at least two (2) of whom have received awards from the Section.
SECTION 1b. Campus Activity Coordinator Committee.
The Campus Activity Coordinator Committee shall have the responsibility of coordinating the campus activities of the Section. The committee will consist of the Vice-Chairman of the Section who will serve as the Chairman of the Committee and all Campus Activity Coordinators in the Section.
SECTION 1c. Nominating Committee.
The Nominating Committee shall be responsible for presenting, at the Annual Business Meeting, a slate consisting of nominees for the Elected Officer and Executive Board positions, selectees for the selected Executive Board positions, and a selectee for the Annual Meeting Chairman. The nominating Committee shall consist of the Immediate Past President of the Section who will serve as the Chairman of the Committee and two (2) Executive Board members who are selected to the Executive Board by their institution. The Chairman of the Section will appoint the remaining members of the Committee.
SECTION 2. Professional Interest Committees.
Professional Interest Committees may be formed by any of the divisions that are members of the Professional Interest Councils of the Society. A committee may be formed by petition to the Executive board from at least (5) members from the division in the Section. The committee will select its Chairman who will become a member of the Executive board. The Professional Interest committees will be reviewed annually by the Executive Board and dissolved at the Discretion of the board.
SECTION 3. Special Committees.
The Chairman of the Section may appoint such committees as are deemed necessary to carry on the work of the section. The Chairman of the Section shall designate the chairman of such committees. At least one member of such committees must be a member of the Executive Board. Such committees will be dissolved at the Annual Meeting.
ARTICLE VII. DUTIES OF OFFICERS AND MEMBERS OF THE EXECUTIVE BOARD
SECTION 1. The Chairman of the Section shall perform the duties which usually devolve upon that office. He shall give general leadership and represent the Section in its relations with other organizations and groups. He shall by virtue of his officer be a member of the Executive Board of the Council of Sections, Zone II. He shall preside at all meetings of the Section and all meetings of the Executive Board of the Section. He shall submit a written report at the Annual Business Meeting and at the Zone II, Chairman of Sections meeting which shall include a summary of the Section's activities under his administration and his recommendations for the ensuing year.
SECTION 2. The Vice-Chairman shall perform the duties of the Chairman during the Chairman's absence or inability to act. It shall also be the duty of the Vice-Chairman to plan future activities of the Section and to develop in consultation with the Chairman and the Executive Board, means to implement these plans. He shall, by virtue of his office, be a member of the Executive Board of the Council of Sections, Zone II. Prior to the Annual Business Meeting of the Section, the Vice-Chairman shall submit to the Chairman a written report of the activities during his term of office.
SECTION 3. The Secretary shall be responsible for notifying members of the time and place of meetings. He shall record and maintain files of all meetings of the Executive Board, mail copies of these minutes to all members of the Executive Board, Chairman of Council of Sections, Zone II, and of the Society Headquarters; keep a record of the times, places, attendance, and programs of all meetings and conferences held or sponsored by the Section; maintain the files of the correspondence, reports, and other written material of importance in Section activities; and notify the President of the Society, the Executive Director of the Society, the Editor of the Society, and the Chairman of Sections, Zone II, of the names and terms of office of all officers and Executive Board members immediately after they are elected or selected a the Annual Business Meeting of the Section. He shall preform such other duties as may be assigned to him by the Chairman. Prior to the Annual Business Meeting of the Section, he shall submit a written report to the Chairman of the activities during his term of office.
SECTION 4. The Treasurer shall be the financial agent of the Section. The funds of the Section shall be in his charge and shall be deposited in the ASEE banking and Accounting Services System (BASS) or in another financial institution or financial institutions as directed by the Executive Board. All receipts such as fees, net cash flow from meetings and conferences, donations, and other receipts of the Section shall be received by or directed to the treasurer. All expenditures authorized by the Section or the Executive Board shall be made by the Treasurer. He shall keep the accounts of the Section and shall submit a statement therefrom to each Executive Board meeting of the Section and to the Annual Business Meeting of the Section. He shall perform such other duties as may be assigned to him by the Chairman. Prior to the Annual Business Meeting of the Section, he shall submit a written financial report of the Section.
SECTION 5. The Editor shall have general responsibility for the preparation, publication, and distribution of the section's newsletter. He must publish one newsletter before the annual Meeting of the Section. In addition, he shall edit and publish reports and other documents of the Section an shall perform such other duties as may be assigned to him by the chairman. Prior to the Annual Business Meeting of the Section, he shall submit a written report to the Chairman on the activities during his term of office.
SECTION 6. The Immediate Past Chairman shall serve as Chairman of the Nominating Committee and the Awards Committee. He shall perform such other duties as may be assigned to him by the chairman. Prior to the Annual Business Meeting of the Section, the Immediate Past Chairman shall submit to the chairman a written report of the activities during his term in office.
SECTION 7. The Professional Interest Committee Chairman shall assist in the planning of the Annual Meeting and coordinate activities between the Section and the division they represent.
SECTION 8. The Annual Meeting Chairman shall have the responsibility of making all arrangements needed for the Annual Meeting of the Section. He shall perform such other duties in connection with the Annual Meeting as may be assigned to him by the Chairman.
SECTION 9. The members of the Executive Board of the Section that represent the institutional members of the Section shall assist in the planning of the Annual Meeting and coordinate all activities between the Section and the institution they represent. They shall perform such other duties as may be assigned to them by the Chairman.
ARTICLE VIII. ANNUAL MEETING
SECTION 1. The Section shall hold an Annual Meeting which shall be open to the Annual Meeting of the Section, plan the Annual Business Meeting for the transaction of business and election of officers of the Section, and assist in the planning of the annual program.
SECTION 2. The Executive Board shall establish the location and date of the Annual Meeting of the Section, plan the Annual Business Meeting for the transaction of business and election of officers of the Section, and assist in the planning of the annual program.
SECTION 3. A quorum at any meeting of the Section shall be those members in attendance provided that the members of the Section have had at least one week notification of the meeting.
ARTICLE IX. SELECTION OF THE OFFICERS AND MEMBERS OF THE EXECUTIVE BOARD
The officers and members of the Executive Board shall be selected by one of four methods: Annual Business Meeting Election of the Section, Institutional Selection, appointment by the Chairman, or ex-officio officer.
SECTION 1. Annual Business Meeting Election
SECTION 1a. The following officers will be elected annually at the Annual Business Meeting of the Section:
1. Chairman
2. Vice-Chairman
3. Secretary
4. Treasurer
SECTION 1b. The following Executive Board members will be elected annually at the Annual Business Meeting of the Section.
1. Affiliate Member
2. Industrial Member
SECTION 1c. The Nominating Committee shall nominate one or more individual members of the Section for each vacancy to be filled at the Annual Business Meeting Election. The committee must submit the slate of candidates to the Editor of the newsletter in time for the names to be included in the newsletter.
SECTION 1d. Additional nominations may be made by petitions signed by no fewer than two (2) individual members of the Section. The petitioners must submit the slate of candidates to the Editor of the newsletter in time for the names to be included in the newsletter.
SECTION 1e. A slate containing all nominations of eligible candidates shall be made available to all member by the newsletter an dat the Annual Business Meeting Election. An incumbent may succeed himself.
SECTION 1f. Additional nominations may be made at the Annual Business Meeting Election.
SECTION 2. Section Institutional Selection
SECTION 2a. The following Executive Board members will be selected by the institution and confirmed at the Annual Business Meeting of the Section.
1. Engineering College Members
2. Technical College Members
SECTION 2b. The Annual Meeting Chairman will be selected by the Annual Meeting Host Institution for the following year and confirmed at the Annual Business Meeting of the Section.
SECTION 3. The Editor will be appointed by the Chairman of the Section and confirmed by the Executive Board.
SECTION 4. The Immediate Past Chairman is an ex-officio position. The Immediate Past Chairman will be the most immediate living past Chairman of the Section who is currently a member of the Section.
SECTION 5. The Professional Interest Committees will select their own chairman who will then become members of the Executive Board.
SECTION 6. Vacancies
SECTION 6a. In case of vacancy in the office of Chairman, that office shall be filled for the remainder of the unexpired term by the Vice-Chairman.
SECTION 6b. In the case of vacancy in the office of Vice-Chairman, Secretary or Treasurer that office will be filled for the remainder of the unexpired term by the Immediate Past Chairman.
SECTION 6c. The Chairman shall appoint an individual member to fill vacancies of all the remaining elected Executive Board positions and Chairman appointed Executive Board positions.
SECTION 6d. Institutional members will fill all institutional member vacancies on the Executive Board.
SECTION 7. The beginning of the term for all Section Officers and Members of the Executive Board shall be concurrent with the adjournment of the Annual Business Meeting.
ARTICLE X. PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in Robert's Rules of Order (latest edition) shall govern the Section in al cases to which they are applicable and in which they are not inconsistent with the Constitution and Bylaws of the Society, this Constitution or any special rules of order the Section may adopt.
SECTION 2. Actions taken by the Executive Board shall be valid unless challenged by the Board of Directors of the Society or by a petition signed by at least 10 percent of the members of the Section. The validity of challenges by petition shall be determined by letter ballot of the Section using the same procedure as is used in amending this Constitution.
ARTICLE XI. AMENDMENTS TO THE CONSTITUTION
SECTION 1. This constitution may be amended only by a letter ballot of the individual members of the Section.
SECTION 2. Amendments may be proposed by at least a two-thirds favorable vote of the Executive Board, or by a petition in writing to the Chairman of the Section of not less than twenty (20) individual members. The majority opinion of the Executive Board on any amendment shall be furnished with a letter ballot to the membership. If more than one-quarter of the Executive Board represents the minority on any amendment, it shall be entitled to equal space to present its opinion with the letter ballot. When the amendment is presented by petition, the Executive Board shall vote on said amendment and prepare an opinion of the minority when it represents more than one-quarter of the Executive Board, which opinions shall be furnished to the membership of the Section with a ballot on the amendment within ninety (90) days after the petition is received.
SECTION 3. A proposed amendment is approved if at least two-thirds of the ballots received within thirty (30) days after mailing by the Chairman are favorable.
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