APPLICATION INSTRUCTIONS

Faculty from Historically Black Colleges and Universities, Minority Serving Institutions, Tribal Colleges and Community Colleges are encouraged to apply!

Eligibility

• Applicants to the Air Force Summer Faculty Fellowship Program (SFFP) must be citizens or permanent residents of the United States.
• Applicants must hold a full-time appointment at a U.S. college or university, preferably with a minimum of two years experience.
• Participants are expected to conduct research at an Air Force Research Laboratory Directorate, U.S. Air Force Academy, or the Air Force Institute of Technology, not at their home institution or any other site.

Application Instructions

A complete application to the Air Force SFFP includes:

• A completed online application form, including contact, employment, education, research, and optional demographic information;
• complete contact information for three references, one of whom must be your Department Head or Dean;
• an electronic copy of your Curriculum Vitae (C.V.) uploaded in Microsoft Word, Rich Text format, or Adobe PDF format;
• an electronic copy of your research proposal uploaded in Microsoft Word, Rich Text format, or Adobe PDF format.  (Note: You may only upload your proposal after you have received approval from the Advisor of the program to which you are applying).

Applications, C.V.’s, and research proposals must be submitted through the ASEE website.  Please do not submit paper applications, C.V.’s, or research proposals. 

Detailed Instructions

Important Information to Know Before You Begin Applying:

• You will need an active e-mail address to create an application account.  You will be able to create your own password.
• A status display is located at the top of the Application Summary Page. Use the Application Summary page to navigate the application and receive feedback on the completion status of your application.
• The application is divided into five sections, each with its own completion status bar found on the Application Summary page.  All required information fields are designated with a red asterisk.
• All of your responses can be changed prior to the submission deadline of 12:00 pm (noon) on November 30, 2007.  This allows applicants to return to the application to correct errors and omissions.

Creating a Login and Password:

The first step in applying to the Air Force SFFP is creating a login and password.  To begin, follow these simple instructions:

1. Click on the “Apply Online” option from the menu found on the left hand side of the Air Force SFFP website.
2. Click on the New Registration box and key in your email address.  Your email address will be used as you login “name”. 
3. Key in your password and confirm your password.  You may choose a password of any length that includes letters, numbers, or both. 
4. Click on the register button to register your login and password.
5. Next, click on the Login box, key in your email address and the password you created and click the Login button.
6. Begin the application process.

If you lose or forget your password, go to the Login page of the application, click on the Forgot Password box, enter your email, and click on the Find Password button.  An email with your password will be sent to you.  Once you receive the email, go to the Login page of the application and log into the application using the appropriate email address and password.

If you have any questions or problems logging into the SFFP website and/or application, please contact ASEE at:  sffp@asee.org .

If you have previously applied to the program, you may enter your email and password from last year. When you log on, you may import your contact information from last year. Please verify that all of your information is corrected and make any necessary changes.

Section 1:  Contact Information

You will need to provide the following information:

1. Citizenship
2. First, middle, and last name
3. Present position, department, institution, institution type, HBCU/MI/TC status, institution contact information, and indicate whether you have participated in the SFFP before
4. Home address and phone number
5. Date of birth and country of birth

**Remember to save your information before leaving the section.**

Section 2:  Demographic Data

This information will not be provided to evaluators and will not impact your eligibility in any way.  This information is used for statistical purposes only, to determine the degree to which members of diverse sections of the eligible population are aware of and apply for this program.

1. Gender
2. Disability
3. Ethnicity
4. Race
5. How did you learn about the program?

**Remember to save your information before leaving the section.**

Section 3:  Curriculum Vitae

In order to complete the Air Force SFFP application you will need to upload an electronic copy of your Curriculum Vitae (C.V.) in Microsoft Word, Rich Text format, or Adobe PDF format.  Once a file has been uploaded, the name of that file is displayed on the Curriculum Vitae web page.  In order to change the uploaded C.V., simply click on the Browse button and choose another document;  the chosen document will replace the previously uploaded document. 
A standard Curriculum Vitae, supplemented if necessary to cover all items listed below, is acceptable provided that refereed articles are listed separately from lesser publications:

1. Colleges attended, with dates of attendance and degrees received, field, and titles of theses and dissertations
2. Chronology of professional employment and significant academic and professional activities
3. List of publications - List refereed journal articles separately from reports, abstracts, paper in conference proceedings, etc.
4. Research experience
5. Courses taught
6. List of current contract or grant activities - Please include title, funding source, funds per year, principal investigator, and the percentage of time charged to the contract or grant in the last year

**Remember to save your information before leaving the section.**

Section 4:  References

You will need to provide complete contact information for three references for each program to which you apply; the first of which must be your Dean or Department Head.

1. Dean/Department Head’s first and last name, email address, telephone number, institution, and address
2. Two Professional References’ first and last names, email addresses, telephone numbers, institutions, and addresses

References will be submitted electronically, therefore, it is important for you to provide valid email addresses for your references.  An email will be sent to your selected references with detailed instructions on how to submit a reference document.

You can submit as many references as you choose; however, you can indicate only three references per program.  You will be able to indicate references for each program on the Add a Program page of this application.

The deadline for reference forms is 12:00 p.m. (noon) on December 7, 2007. 

Please note:  The Program section of this application requires that you have at least three references listed on the Reference page.

**Remember to save your information before leaving the section.**

Section 5:  Choose a Program

You may apply to up to two research opportunities listed on the SFFP website.  To apply to a new program, click on the “Add” button.  You can search for a research opportunity by research advisor, abstract number, research topic, keyword(s), or by Air Force Research Facility. Only put information in one of the fields to find your program.

Click here for more information about finding a research advisor and research opportunity.

Once you find the appropriate program, click on the “Apply” link to complete the program application form, including:

1. Start date -  A start date should be discussed and agreed upon with the research advisor.  If you have not decided on a specific date, enter an approximate start date.
2. Number of Weeks – Please enter the number of weeks (8-12) you would like to work at the lab. This is just a request and does not guarantee any length you may be awarded.
3. Title of Proposal
4. Statement of Academic Benefit - The Statement of Academic Benefit should include a description of how the SFFP will benefit teaching and research activities at your home academic institution (i.e. new course, new curriculum, new research project).  There is no limit to your Statement of Academic Benefit; typically, statements are approximately one to two pages in length. 
5. Pick three references - Choose three references from the list of references you provided; one of the references must be your Department Head or Dean.

Once you have finished filling out this section, an email will go to the Advisor of the program to which you are applying. The Advisor will approve or not approve you before you can upload your proposal. The Advisor will only approve those applicants who they have spoken with and have read the applicant’s proposal. This approval will affect your score in the review process.


Click here to Find a Research Advisor

Description of the proposed research must include the following:

a) statement of problem;
b) background and relevance to previous work;
c) general methodology and procedure to be followed;
d) explanation of new or unusual techniques;
e) expected results and their significance and application; and
f) literature citations where appropriate.

RENEWALS:

Awardees may apply for renewal of their award for a 2nd and 3rd year, providing they wish to renew at the same SFFP Laboraratory and with the same SFFP Research Advisor. If you are renewing for Summer 2008, a proposal is still required, being sure to mention the previous work you did at the Laboratory with the advisor, as well as what you propose to do in the upcoming summer program.

Your Research Proposal document should be no longer than 3000 words  (approximately 4 single-spaced pages).  Observe the following formatting requirements for the document:

• All submissions must be prepared separately in Adobe PDF, Rich Text Format, or Microsoft Word format using a word processing program in a standard typeface no smaller than 12-point font.
• Include your full name at the top of each page.
• Number the pages in the body of the document.
• Do not include headers or footers in your document. This will be done by the application generation system.

Be aware that all of the above listed components must be complete in order to save a program application; a partial application will not be accepted.  If you have changes to make to a program application, you will need to first delete the original submission and start again by clicking on the “Add” button.
 
**Remember to save your information before leaving the section.**

Submitting Your Application

• All applications will be automatically submitted on November 30, 2007 at 12:00 p.m. (noon) Eastern Standard Time.  Applicants’ responses will be captured in a database each time information is entered online and saved.  All responses can be changed prior to the November 30, 2007 deadline.

• There is a “Log Out” button on the top right corner of each page of the application.  To log out of the application, you may click this button or simply close out of the application.  

• For more information, please direct inquiries to:

Rick Kempinski    
ASEE/SFFP     
Phone: 202-331-3525   
sffp@asee.org

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