2012 ASEE Annual Conference & Exposition Call for Papers

Submitting your abstract

First carefully read through the Author Kit for important dates and instructions on the paper review process. Then log in to paper system to submit abstracts, conduct reviews, and manage your papers.


In order to strengthen the quality of conference proceedings, the ASEE Board of Directors has voted on a policy of "Publish to Present" at the ASEE Annual Conference. This policy, which requires presentation to be peer reviewed, seeks to ensure that intellectual activity by faculty and staff receives appropriate professional recognition.

In addition to Publish to Present sessions, division may submit Panel sessions. To submit a Panel session Divisions are asked to provided white papers (extended abstracts) in no more than four pages consisting of two pages of session description, and two pages of bios. The PIC Chairs will review the Panel sessions submitted and determine their viability to the conference (please check the appropriate field/column for submitting a Panel session through the ASEE paper submission system).

The process for the submission of ASEE Annual Conference papers is as follows: Once authors have submitted abstracts of their papers, these will be reviewed and evaluated as acceptable or not. Authors of acceptable abstracts will be invited to submit a full paper draft to be reviewed by at least three engineering educators. A draft paper may be accepted as submitted, accepted with minor changes or major changes, or rejected. If a paper requiring major changes is re-submitted, the author will be asked to provide an explanation to the Division Program Chair as to how the paper revision has addressed the reviewer's concerns. The Division Chair may then decide to accept or reject the paper.

Authors of accepted papers may also choose to present through a poster session rather than the lecture format of the technical sessions. The ASEE poster sessions will now showcase authors of accepted papers who have selected this format or whose papers have been assigned as a poster due to lack of space in the technical sessions. Exceptions to the "Publish to Present" requirement include invited speakers and panels. Divisions may also designate one of their technical sessions as a "panel" of speakers submitting poster presentations.

The presentation of research and program findings within a conference setting provides a valuable means of exchanging information and ideas. While the majority of papers presented at the ASEE annual conference already undergo review at the abstract, draft, and final paper stages, the Board feels confident that a rigorous process of review will safeguard the quality of all paper presentations and ensure the prestigious reputation of this important conference.


Important Information



The following are the deadline dates for the 2012 Annual Conference:

September 5, 2011

System opens for abstract submission, session requests, social function requests, workshop proposals and distinguished lecture nominations

October 7, 2011

Deadline for abstract submission

October 14, 2011

Deadline for session requests, workshop proposals and distinguished lecture nominations due

October 21, 2011

Deadline for assigning reviewers to abstracts

November 2011

PIC Chair Meeting

November 11, 2011

  • Deadline for abstract reviews
  • Deadline for transferring abstract to another division

December 2, 2011

  • Session request approvals sent to program chairs
  • Deadline for accepting or rejecting abstract papers

December 5, 2011 - January 6, 2012

Deadline for submission of draft paper

January 6, 2012

Deadline for ticketed event information due

January 9, 2012

Registration and Housing open for all attendees

February 17, 2012

  • Draft paper reviews due to Program Chairs
  • Final Paper Submission Open

February 24, 2012

Deadline for accepting, rejecting, or accepting with changes draft papers

March 9 - 16, 2012

Deadline for submitting final or revised draft papers

March 23, 2012

Deadline for accepting or rejecting revised draft papers

March 30, 2012

  • Author Registration Deadline
  • Proceedings Fee & Copyright Transfer Due (accepted in Monolith)
  • Best Paper Nominations Due to PIC Chairs

April 6, 2012

  • Deadline for final details for technical session, social event, workshop, distinguished lecture, business meeting and offsite event and deadline for assigning papers to sessions.
  • Deadline for final F&B and A/V requests details.
  • All sessions not cancelled by this date are final. No changes will be accepted after April 6th.

July 2012

2013 Call for Papers Due for September PRISM

All deadlines occur at 5:00 p.m. Eastern Standard Time on the days listed. There are no exceptions or extensions.

Please carefully read through the Author Kit for important dates and instructions on the paper review process. The log in to the paper system to submit abstracts, conduct reviews, and manage your papers.

Contact the Conference Department for more information>>