Revised: June 5, 2007

Article I

Name

The name of this unit shall be the Engineering Physics and Physics Division.

Article II

Objectives

The objectives of this unit are identical with the objectives of the Society as set out in the ASEE Constitution, with an emphasis on those objectives that pertain to Physics and Engineering Physics. Specifically, the unit shall:

Section 1. Promote and develop physics and engineering physics education

Section 2. Assist in providing sound curricula in modern engineering by:

a. Sponsoring papers, presentations and panel discussions on the subject matter and on methods of presentation of those courses in physics which are directed to engineering students.

b. Making recommendations concerning advanced and elective courses which appear especially valuable for undergraduate students in the light of current engineering practices.

Section 3. The Division shall represent the interests of curricula in engineering physics and applied physics by:

a.  Sponsoring papers, presentations and discussions in these fields.

b. Acting as a national organization to assist these programs with regard to accreditation, student placement, etc.

Section 4. The Division shall furnish guidance regarding the teaching of physics at all levels with particular reference to the needs of engineering, engineering physics, and applied physics.

Article III

Membership

The members of this unit shall be those members of the American Society for Engineering Education (ASEE) who identify to ASEE their wish to be affiliated with the group each year and who pay the division dues of $2.00.

Article IV

Organization

The unit shall be administered by an Executive Committee composed of the Chair, Chair-Elect(Program Chair), Secretary, Treasurer, Immediate Past Chair and one Director.

The Chair shall represent the unit on the Council Board of the Professional Interest Council to which the unit has been assigned by the Society.

Section 1. The unit's officers shall be:

Chair — serving a term of two years and succeeding to the position of Past Chair.
Chair Elect (Program Chair) — serving a term of two years and succeeding to the position of Chair.
Secretary — serving a term of two years.
Treasurer — serving a term of two years.
Immediate Past Chair
Director (1) — serving a term of two years.
Nominating Committee Chair— Immediate Past Chair

Awards Committee Chair, Membership Chair, Newsletter Editor, Webmaster, Proprietary Listserv Manager, and Historian are appointed by the Chair as needed, serving a term of two years.

Section 2. The Chair and other elected officers shall assume their duties at the close of the unit's business meeting conducted at the annual meeting of the Society. Appointed officers shall assume their duties upon appointment.

Section 3. In the event of the resignation or death of one of the members of the Executive Committee, the vacated office shall be filled for the duration of the unexpired term by a person to be appointed by vote of the Executive Committee, except that:

a. in the event of the resignation or death of the Chair, the Chair Elect(Program Chair) shall take office as Chair immediately, serving out the duration of the unexpired term followed by the term to which he/she was elected;

b. in the event of the resignation or death of the Chair Elect (Program Chair), a special election shall be conducted within 30 days to elect a new Chair Elect and the Executive Committee may, at its discretion, appoint a person to fulfill the duties of the Chair Elect until the position is filled by election;

c. in the event of the resignation or death of the Immediate Past Chair, the vacated office shall not be filled for the duration of the unexpired term.

Article V

Meetings

Section 1.  The Executive Committee shall arrange for an Annual Business Meeting of the Division to be held concurrently with the Annual Conference of the Society.  Interested persons, other than members of the Division, shall be eligible to attend all meetings, except closed executive sessions.

Section 2.  Special meetings of the Executive Committee may be called by the Chairman as needed upon reasonable notice to the membership of the Committee.

Article VI

Duties of Officers

Section 1. The CHAIR shall:

a. Have administrative responsibility for the conduct of all functions of the unit in accordance with these by-laws and the policies and procedures established by the Executive Committee.

b. Schedule, organize, and conduct annual business meetings of the unit and all meetings of the Executive Committee.

c. Appoint all standing committees authorized by these by-laws and special committees authorized by the Executive Committee.

d. Compile an annual report of the activities of the unit as requested by the Secretary of the Society

e. Assure that official cash disbursement signatures are on file at Society headquarters and

f.  Approve all expenditures of Society funds

Section 2. The CHAIR-ELECT shall:

a. Act for the Chair at business meetings and Executive Committee meetings in the event of the Chair's absence.

b. Succeed the Chair upon completion of his/her term in office.

c. Take office as Chair, as specified in [E-3-a] above, in the event of the resignation or death of the Chair before his/her term is completed.

d. The chief duty of the Chair-Elect is to serve as Program Chair.

e. Arrange and coordinate the unit's activities at the Society's annual meeting.

f. Appoint the Program Committee membership.

g. Work with the Executive Committee to develop technical programs in accordance with the unit's objectives.

h. Coordinate sessions within the time frame set by ASEE headquarters for inviting speakers, notifying headquarters of logistical needs, etc., as set forth in the "Program Chair Guidelines" available from the ASEE Conferences department.

i. Work with ASEE Conferences department staff in the on-site management of sessions

Section 3. The TREASURER shall:

a. Oversee and maintain the financial records of the unit and regularly report on financial status to the Executive Committee.

b. Collect unit income, if any, and disburse monies authorized by the unit Chair.

c. Keep records of all the unit's outstanding receivables and payables.

d. Ensure that all the unit's financial activities conform to the standards and procedures set forth in the ASEE Financial Policy Manual, which is available from the ASEE Accounting department.

Section 4. The SECRETARY shall:

a. Record the minutes of Executive Committee meetings and the annual business meeting, and distribute copies of the minutes to appropriate unit and Society officers.

b. Be responsible for the official records of the Executive Committee and the unit, and ensure that the files of the unit are passed along to his/her successor.

c.Tabulate, verify, and communicate the results of unit elections and other ballots.

Section 5. The IMMEDIATE PAST CHAIR shall:

a. Serve on the Executive Committee and, upon appointment, on such other standing and ad hoc committees as the unit may establish.

b. Act as Nominating Committee Chair.

Section 6. The PROGRAM COMMITTEE shall:

a. Provide peer-review for all presentations and papers to be published in the Annual Conference Proceedings in accordance with Division peer-review guidelines.

Section 7. The Director shall:

a. Serve on the Executive Committee and, upon appointment, on such other standing and ad hoc committees as the unit may establish.

Section 8. The NOMINATING COMMITTEE CHAIR shall:

a. Lead the Nominating Committee in developing the list of candidates for unit elections.

b. Keep the Executive Committee informed about the activities and progress of the Nominating Committee.

Section 9. The AWARDS COMMITTEE CHAIR shall:

a. Lead the Awards Selection Committee in selecting recipients of unit awards in accordance with the provisions of each award and the policies and procedures established for awards by the Executive Committee of the unit.

b. Promptly communicate awardee selection and information to ASEE headquarters.

c. Notify awardee and nominator of selection and of presentation details.

d. Plan the presentation ceremony.

e. Notify nominators whose nominees were not selected.

f. Keep the Executive Committee informed about the activities and progress of the Awards Committee.

Section 10. The MEMBERSHIP CHAIR shall:

a. Work with the ASEE Membership Department to maximize recruitment and retention of members affiliated with the unit.

b. Develop methods for getting unit members involved in unit activities.

c. Keep the Executive Committee informed about the activities and accomplishments of the Membership Committee.

Section 11. The NEWSLETTER EDITOR shall:

a. Collect, evaluate, and edit material for periodic newsletters to the unit membership.

Section 12. The WEBMASTER shall:

a. Develop and maintain the unit's web site.

b. Ensure that the unit web site adheres to the policies and standards of the Society as to privacy and all other internet issues.

Section 13. The HISTORIAN shall:

a. Keep, catalog, and transfer to his/her successor those unit documents that are not normally kept by the Secretary or/and Treasurer but are records of the activities and achievements of the unit and its members.

b. Be responsible for filing the appropriate historical documents in the unit's paper or/and electronic archival library.

Article VII

Election of Officers

Section 1. The Nominating Committee shall annually nominate two or more candidates for each elected office for which the term is due to expire at the next annual business meeting. Officers to be elected by vote of the unit members are Chair-Elect (Program Chair), Secretary, Treasurer, and Director.

Section 2. Additional nominations for any elective office may be made at the annual meeting.  These additional nominees shall be voted on along with the nominees selected by the Nominating Committee.

Section 3. Except in the case of a special election necessitated by the resignation or death of the Chair-Elect, as required in [E-3-b] above, election of officers shall be conducted by written ballot among those members of the unit actually present at the annual business meeting. Special elections may be conducted by e-mail, providing that those members of the unit who do not have e-mail addresses on record have the opportunity to vote by either mail or fax.

Section 4. Election will be by majority vote of those voting.

Article VIII

Committees

Section 1. The Executive Committee shall establish such standing and ad hoc committees as it deems necessary to carry out the activities of the unit.

Section 2. The Nominating Committee consists of two or more members of the unit to be appointed by the Executive Committee.

Section 3. The Awards Selection Committee consists of two or more members of the unit to be appointed by the Award Committee Chair.

Article IX

Meetings & Activities

Section 1. An annual business meeting of the unit shall be held during the annual conference of the Society. At least three members of the Executive Committee shall constitute a quorum. Voting can take place via electronic media or by proxy if at least three Executive Committee members are not present at the meeting. The business meeting shall include at least:

a. Reports from the incumbent officers on the unit's activities for the preceding year, membership, and finances.

b. Election of officers for the following year as needed when a term is up or a vacancy needs to be filled.

c. Presentation of unit awards, unless the unit schedules a separate function for that purpose.

Section 2. The Executive Committee shall hold regular meetings during the annual conference of the Society and special meetings throughout the year as called by the Chair. At least three members of the Executive Committee shall constitute a quorum. Voting can take place via electronic media or by proxy if at least three Executive Committee members are not present at the meeting.

Section 3. The Executive Committee may establish such other activities as deemed desirable to promote the objectives of the unit.

Section 4. All meetings of the unit are open to all interested persons. Only members of the Executive Committee, however, are eligible to vote on Executive Committee matters and only members of the unit are eligible to vote on unit-wide matters, including the election of officers.

Article X

Publications

Section 1. The unit shall produce and distribute such publications as the Executive Committee deems appropriate to promote the objectives of the unit.

Section 2. In accordance with Article VIII of the ASEE Constitution, papers and discussions presented at meetings of ASEE and the councils or groups therein shall become the property of ASEE and may be published as ASEE series, miscellaneous or occasional publications if authorized by the Board of Directors or its delegated representative. The ASEE Board of Directors, through its delegated representative, may grant permission to publish such papers and discussions elsewhere on condition that ASEE receive proper credit or may waive any property right ASEE may have in the paper or discussion. Papers not accepted for publication shall be returned to the authors and shall no longer be considered the property of the Society.

Article XI

Amendments

Section 1. Amendments to these by-laws may be made at the annual business meeting of the unit, or by mail or e-mail ballot at any time during the year, upon affirmative vote by two-thirds of the members who vote. If e-mail balloting is used, those members who do not have e-mail addresses on their membership records shall be provided the opportunity to cast their vote by mail or fax by a reasonable date established by the Chair. Only members of the unit may vote on proposed amendments to the by-laws.

Section 2. Proposed amendments to these by-laws shall be prepared by a committee of two unit members appointed by the unit Chair. Proposed amendments shall be sent to the full membership of the unit by letter or in the publications of the unit not less than 30 days before they are to be voted upon, unless it is unanimously agreed at the Annual Business meeting to introduce an amendment at the same meeting. Proposed amendments may also be sent to members by e-mail, providing that they are also sent by mail to those members who do not have an e-mail address on their membership records.

Section 3. Amendments approved by the division membership shall be submitted through the PIC III Chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.

Article XII

Other Provisions

Section 1. Any provision of these by-laws shall be deemed invalid if it contravenes the Constitution and By-Laws of the Society or of the Professional Interest Council (PIC) to which the unit belongs.

Section 2. The rules contained in Robert's Rules of Order, latest edition, shall govern this unit in all matters of parliamentary authority to which they are applicable and in which they are consistent with the Constitution and By-Laws of the Society and the By-Laws of this unit. In all other matters, the Constitution of the Society shall govern.

 

Top ^

Revised: June 5, 2007

Article I

Name

The name of this unit shall be the Engineering Physics and Physics Division.

Article II

Objectives

The objectives of this unit are identical with the objectives of the Society as set out in the ASEE Constitution, with an emphasis on those objectives that pertain to Physics and Engineering Physics. Specifically, the unit shall:

Section 1. Promote and develop physics and engineering physics education

Section 2. Assist in providing sound curricula in modern engineering by:

a. Sponsoring papers, presentations and panel discussions on the subject matter and on methods of presentation of those courses in physics which are directed to engineering students.

b. Making recommendations concerning advanced and elective courses which appear especially valuable for undergraduate students in the light of current engineering practices.

Section 3. The Division shall represent the interests of curricula in engineering physics and applied physics by:

a.  Sponsoring papers, presentations and discussions in these fields.

b. Acting as a national organization to assist these programs with regard to accreditation, student placement, etc.

Section 4. The Division shall furnish guidance regarding the teaching of physics at all levels with particular reference to the needs of engineering, engineering physics, and applied physics.

Article III

Membership

The members of this unit shall be those members of the American Society for Engineering Education (ASEE) who identify to ASEE their wish to be affiliated with the group each year and who pay the division dues of $2.00.

Article IV

Organization

The unit shall be administered by an Executive Committee composed of the Chair, Chair-Elect(Program Chair), Secretary, Treasurer, Immediate Past Chair and one Director.

The Chair shall represent the unit on the Council Board of the Professional Interest Council to which the unit has been assigned by the Society.

Section 1. The unit's officers shall be:

Chair — serving a term of two years and succeeding to the position of Past Chair.
Chair Elect (Program Chair) — serving a term of two years and succeeding to the position of Chair.
Secretary — serving a term of two years.
Treasurer — serving a term of two years.
Immediate Past Chair
Director (1) — serving a term of two years.
Nominating Committee Chair— Immediate Past Chair

Awards Committee Chair, Membership Chair, Newsletter Editor, Webmaster, Proprietary Listserv Manager, and Historian are appointed by the Chair as needed, serving a term of two years.

Section 2. The Chair and other elected officers shall assume their duties at the close of the unit's business meeting conducted at the annual meeting of the Society. Appointed officers shall assume their duties upon appointment.

Section 3. In the event of the resignation or death of one of the members of the Executive Committee, the vacated office shall be filled for the duration of the unexpired term by a person to be appointed by vote of the Executive Committee, except that:

a. in the event of the resignation or death of the Chair, the Chair Elect(Program Chair) shall take office as Chair immediately, serving out the duration of the unexpired term followed by the term to which he/she was elected;

b. in the event of the resignation or death of the Chair Elect (Program Chair), a special election shall be conducted within 30 days to elect a new Chair Elect and the Executive Committee may, at its discretion, appoint a person to fulfill the duties of the Chair Elect until the position is filled by election;

c. in the event of the resignation or death of the Immediate Past Chair, the vacated office shall not be filled for the duration of the unexpired term.

Article V

Meetings

Section 1.  The Executive Committee shall arrange for an Annual Business Meeting of the Division to be held concurrently with the Annual Conference of the Society.  Interested persons, other than members of the Division, shall be eligible to attend all meetings, except closed executive sessions.

Section 2.  Special meetings of the Executive Committee may be called by the Chairman as needed upon reasonable notice to the membership of the Committee.

Article VI

Duties of Officers

Section 1. The CHAIR shall:

a. Have administrative responsibility for the conduct of all functions of the unit in accordance with these by-laws and the policies and procedures established by the Executive Committee.

b. Schedule, organize, and conduct annual business meetings of the unit and all meetings of the Executive Committee.

c. Appoint all standing committees authorized by these by-laws and special committees authorized by the Executive Committee.

d. Compile an annual report of the activities of the unit as requested by the Secretary of the Society

e. Assure that official cash disbursement signatures are on file at Society headquarters and

f.  Approve all expenditures of Society funds

Section 2. The CHAIR-ELECT shall:

a. Act for the Chair at business meetings and Executive Committee meetings in the event of the Chair's absence.

b. Succeed the Chair upon completion of his/her term in office.

c. Take office as Chair, as specified in [E-3-a] above, in the event of the resignation or death of the Chair before his/her term is completed.

d. The chief duty of the Chair-Elect is to serve as Program Chair.

e. Arrange and coordinate the unit's activities at the Society's annual meeting.

f. Appoint the Program Committee membership.

g. Work with the Executive Committee to develop technical programs in accordance with the unit's objectives.

h. Coordinate sessions within the time frame set by ASEE headquarters for inviting speakers, notifying headquarters of logistical needs, etc., as set forth in the "Program Chair Guidelines" available from the ASEE Conferences department.

i. Work with ASEE Conferences department staff in the on-site management of sessions

Section 3. The TREASURER shall:

a. Oversee and maintain the financial records of the unit and regularly report on financial status to the Executive Committee.

b. Collect unit income, if any, and disburse monies authorized by the unit Chair.

c. Keep records of all the unit's outstanding receivables and payables.

d. Ensure that all the unit's financial activities conform to the standards and procedures set forth in the ASEE Financial Policy Manual, which is available from the ASEE Accounting department.

Section 4. The SECRETARY shall:

a. Record the minutes of Executive Committee meetings and the annual business meeting, and distribute copies of the minutes to appropriate unit and Society officers.

b. Be responsible for the official records of the Executive Committee and the unit, and ensure that the files of the unit are passed along to his/her successor.

c.Tabulate, verify, and communicate the results of unit elections and other ballots.

Section 5. The IMMEDIATE PAST CHAIR shall:

a. Serve on the Executive Committee and, upon appointment, on such other standing and ad hoc committees as the unit may establish.

b. Act as Nominating Committee Chair.

Section 6. The PROGRAM COMMITTEE shall:

a. Provide peer-review for all presentations and papers to be published in the Annual Conference Proceedings in accordance with Division peer-review guidelines.

Section 7. The Director shall:

a. Serve on the Executive Committee and, upon appointment, on such other standing and ad hoc committees as the unit may establish.

Section 8. The NOMINATING COMMITTEE CHAIR shall:

a. Lead the Nominating Committee in developing the list of candidates for unit elections.

b. Keep the Executive Committee informed about the activities and progress of the Nominating Committee.

Section 9. The AWARDS COMMITTEE CHAIR shall:

a. Lead the Awards Selection Committee in selecting recipients of unit awards in accordance with the provisions of each award and the policies and procedures established for awards by the Executive Committee of the unit.

b. Promptly communicate awardee selection and information to ASEE headquarters.

c. Notify awardee and nominator of selection and of presentation details.

d. Plan the presentation ceremony.

e. Notify nominators whose nominees were not selected.

f. Keep the Executive Committee informed about the activities and progress of the Awards Committee.

Section 10. The MEMBERSHIP CHAIR shall:

a. Work with the ASEE Membership Department to maximize recruitment and retention of members affiliated with the unit.

b. Develop methods for getting unit members involved in unit activities.

c. Keep the Executive Committee informed about the activities and accomplishments of the Membership Committee.

Section 11. The NEWSLETTER EDITOR shall:

a. Collect, evaluate, and edit material for periodic newsletters to the unit membership.

Section 12. The WEBMASTER shall:

a. Develop and maintain the unit's web site.

b. Ensure that the unit web site adheres to the policies and standards of the Society as to privacy and all other internet issues.

Section 13. The HISTORIAN shall:

a. Keep, catalog, and transfer to his/her successor those unit documents that are not normally kept by the Secretary or/and Treasurer but are records of the activities and achievements of the unit and its members.

b. Be responsible for filing the appropriate historical documents in the unit's paper or/and electronic archival library.

Article VII

Election of Officers

Section 1. The Nominating Committee shall annually nominate two or more candidates for each elected office for which the term is due to expire at the next annual business meeting. Officers to be elected by vote of the unit members are Chair-Elect (Program Chair), Secretary, Treasurer, and Director.

Section 2. Additional nominations for any elective office may be made at the annual meeting.  These additional nominees shall be voted on along with the nominees selected by the Nominating Committee.

Section 3. Except in the case of a special election necessitated by the resignation or death of the Chair-Elect, as required in [E-3-b] above, election of officers shall be conducted by written ballot among those members of the unit actually present at the annual business meeting. Special elections may be conducted by e-mail, providing that those members of the unit who do not have e-mail addresses on record have the opportunity to vote by either mail or fax.

Section 4. Election will be by majority vote of those voting.

Article VIII

Committees

Section 1. The Executive Committee shall establish such standing and ad hoc committees as it deems necessary to carry out the activities of the unit.

Section 2. The Nominating Committee consists of two or more members of the unit to be appointed by the Executive Committee.

Section 3. The Awards Selection Committee consists of two or more members of the unit to be appointed by the Award Committee Chair.

Article IX

Meetings & Activities

Section 1. An annual business meeting of the unit shall be held during the annual conference of the Society. At least three members of the Executive Committee shall constitute a quorum. Voting can take place via electronic media or by proxy if at least three Executive Committee members are not present at the meeting. The business meeting shall include at least:

a. Reports from the incumbent officers on the unit's activities for the preceding year, membership, and finances.

b. Election of officers for the following year as needed when a term is up or a vacancy needs to be filled.

c. Presentation of unit awards, unless the unit schedules a separate function for that purpose.

Section 2. The Executive Committee shall hold regular meetings during the annual conference of the Society and special meetings throughout the year as called by the Chair. At least three members of the Executive Committee shall constitute a quorum. Voting can take place via electronic media or by proxy if at least three Executive Committee members are not present at the meeting.

Section 3. The Executive Committee may establish such other activities as deemed desirable to promote the objectives of the unit.

Section 4. All meetings of the unit are open to all interested persons. Only members of the Executive Committee, however, are eligible to vote on Executive Committee matters and only members of the unit are eligible to vote on unit-wide matters, including the election of officers.

Article X

Publications

Section 1. The unit shall produce and distribute such publications as the Executive Committee deems appropriate to promote the objectives of the unit.

Section 2. In accordance with Article VIII of the ASEE Constitution, papers and discussions presented at meetings of ASEE and the councils or groups therein shall become the property of ASEE and may be published as ASEE series, miscellaneous or occasional publications if authorized by the Board of Directors or its delegated representative. The ASEE Board of Directors, through its delegated representative, may grant permission to publish such papers and discussions elsewhere on condition that ASEE receive proper credit or may waive any property right ASEE may have in the paper or discussion. Papers not accepted for publication shall be returned to the authors and shall no longer be considered the property of the Society.

Article XI

Amendments

Section 1. Amendments to these by-laws may be made at the annual business meeting of the unit, or by mail or e-mail ballot at any time during the year, upon affirmative vote by two-thirds of the members who vote. If e-mail balloting is used, those members who do not have e-mail addresses on their membership records shall be provided the opportunity to cast their vote by mail or fax by a reasonable date established by the Chair. Only members of the unit may vote on proposed amendments to the by-laws.

Section 2. Proposed amendments to these by-laws shall be prepared by a committee of two unit members appointed by the unit Chair. Proposed amendments shall be sent to the full membership of the unit by letter or in the publications of the unit not less than 30 days before they are to be voted upon, unless it is unanimously agreed at the Annual Business meeting to introduce an amendment at the same meeting. Proposed amendments may also be sent to members by e-mail, providing that they are also sent by mail to those members who do not have an e-mail address on their membership records.

Section 3. Amendments approved by the division membership shall be submitted through the PIC III Chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.

Article XII

Other Provisions

Section 1. Any provision of these by-laws shall be deemed invalid if it contravenes the Constitution and By-Laws of the Society or of the Professional Interest Council (PIC) to which the unit belongs.

Section 2. The rules contained in Robert's Rules of Order, latest edition, shall govern this unit in all matters of parliamentary authority to which they are applicable and in which they are consistent with the Constitution and By-Laws of the Society and the By-Laws of this unit. In all other matters, the Constitution of the Society shall govern.

 

Top ^