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Adopted 1973
Revised:
June 1990
November 2003
June 2009
1. Name
The name of this Division shall be the Biomedical Engineering Division of the American Society for Engineering Education.
2. Objectives
The objectives of this Division are identical with those of the Society as stated in Article 1, Section 2 of the Constitution of ASEE but with special emphasis to those objectives which pertain to the field of Biomedical Engineering. The primary objectives of this division shall be:
- To provide a means for the development of concepts in biomedical engineering education.
- To provide a means for the presentation of new educational programs and methods in the area of biomedical engineering.
- To encourage the continued development of educators in biomedical engineering.
3. Membership
The members of this Division shall be those members of the American Society for EngineeringEducation (ASEE) who identify to ASEE their wish to be affiliated with the Division each year and who pay the Division dues of $3 per year.
4. Organization and Officers
The Division shall be administered by an Executive Committee composed of the Division Chair, the Division Chair-Elect/ Program Chair, the Division Program Chair-Elect, the Division Vice Chair for Honors and Awards, the Division Secretary-Treasurer, the Past Chair/Nominating Committee Chairand three Members-At-Large. The three Members-At-Large shall serve three year terms staggered so as to have one replaced by election each year.
A Newsletter Editor and other non-elective positions which are deemed necessary shall be appointed annually by the Division Chair, with concurrence of the Executive Committee, to ex officio membership on the Executive Committee without a vote. All such non-elected appointed positions have an indeterminate term and will continue to serve with the approval of the current Division Chair.
The Division Chair shall represent the Division on the Council Board of the Professional Interest Council to which the Division has been assigned by the Society.
5. Election of Officers
At the conclusion of the Division’s Business Meeting conducted at the Annual Meeting of the Society, the Division Chair will succeed to the office of Past Chair/Nominating Committee Chair, the Division Chair-Elect/Program Chair will succeed to the office of Division Chair and the Program Chair-Elect will succeed to the office of Division Chair-Elect/Program Chair.
The Nominating Committee shall annually nominate one or more candidates for the offices of: Division Program Chair-ElectDivision Vice Chair for Honors and Awards, Division Secretary-Treasurer, and one Member-At Large position on the Executive Committee. The incumbent Division Vice Chair for Honors and Awards, and/or the Division Secretary-Treasurer may be re-nominated.
In addition to those individuals nominated by the Nominating Committee, additional individuals may be nominated for any elective office during the Business Meeting of the Division at the Annual Meeting of the Society, provided that the nominated individual has the opportunity to accept the nomination. Once all nominations have been made and accepted, elections shall proceed during the Business Meeting of the Division at the Annual Meeting of the Society. This election of officers shall be conducted by written ballot among the members of the Division who are present at the Business Meeting.
In the event of the resignation or death of one of the members of the Executive Committee, the vacated office shall be filled for the duration of the unexpired term by a person to be appointed by vote of the Executive Committee. Except that (1) in the event of resignation or death of the Chair, the Chair-Elect shall assume automatically the duties of the Chair; (2) in the event of resignation or death of the Immediate Past Chair of the Division, the vacated office shall not be filled until after the next regular annual meeting.
6. Committees
The Executive Committee shall establish such standing and ad hoc committees as it deems necessary to carry out the purposes of the Division.
At least two standing committees shall be maintained: the Nominating Committee and the Honors & Awards Committee.
The Nominating Committee shall be composed of the Past Chair of the Division as Chair and two Division members appointed by this Chair with the advice and consent of the Executive Committee.
The Honors and Awards Committee shall be composed of the Division Vice Chair for Honors and Awards as Chair of this Committee, and at least two additional Division members appointed by this Chair with the advice and consent of the Executive Committee. This Committee shall be responsible for soliciting annual nominations for the Theo C. Pilkington Outstanding Educator Award, the Biomedical Engineering Teaching Award, and any other Division awards and honors, and selecting the winners.
7. Duties of the Officers
The Division Chair shall:
- Have administrative responsibility for the conduct of all functions of the Division in accordance with these By-Laws and the policies and procedures established by the Executive Committee.
- Schedule, organize, and conduct annual business meetings of the Division and all meetings of the Executive Committee.
- Appoint all standing committees authorized by these By-Laws, and ad hoc committees and non-elective positions as authorized by the Executive Committee.
- Compile an annual report of the activities of the Division as requested by the Secretary of the Society.
- Assure that official cash disbursement signatures are on file at Society headquarters and approve all expenditures of Society funds.
The Division Chair-Elect/Program Chair shall:
- Arrange and coordinate the Division’s activities at the Society's annual meeting.
- Work with the Executive Committee to develop technical programs in accordance with the Division’s objectives.
- Coordinate sessions within the time frame set by ASEE headquarters for inviting speakers, notifying headquarters of logistical needs, etc., as set forth in the "Program Chair Guidelines" available from the ASEE Conferences department.
- Work with ASEE Conferences department staff in the on-site management of sessions.Act for the Chair at business meetings of the Division and Executive Committee meetings in the event of the Chair's absence from these meetings.
The Division Program Chair-Elect shall:
- Initiate advance planning for the following year’s conference program, including soliciting session topics during the Division Business Meeting at the Annual Meeting of the Society.
- Assist the Division Chair-Elect/Program Chair with the current year’s program as needed.
- Coordinate special conference events with the Division Chair-Elect/Program Chair and the Division Chair as needed.
The Secretary-Treasurer shall:
- Be responsible for official records and correspondence of the Division and Executive Committee, and ensure that the files of the Division are passed along to his/her successor
- Be responsible for the financial records, and the payment of bills of the Division and Executive Committee as authorized by the Division Chair
- Record minutes of the Division Business Meeting at the Annual Meeting of the Society and meetings of the Executive Committee and distribute copies to appropriate Society and Division officers.
- Ensure that all the Division’s financial activities conform to the standards and procedures set forth in the ASEE Financial Policy Manual, which is available from the ASEE Accounting department.
- Report to the Secretary of the Society or other appropriate officer on Division finances and proceedings of the annual Division Business Meeting.
The Newsletter Editor shall:
- Be responsible for the editing, production, and circulation of such Division publications as the Executive Committee may decide to produce for the Division members.
- Be appointed by the Executive Committee for a term to be determined by the Executive Committee.
8. Meetings and Activities
An annual business meeting of the Division shall be held concurrently with the Annual Meeting of the Society. In addition to other Division business, topics for the Division's conference sessions for the following year shall be established. The Executive Committee shall hold a regular meeting at the Annual Meeting of the Society. In addition, special meetings may be called by the Chair as the need arises. Those members present at the meetings of the Division and Executive Committee shall constitute a quorum. The Executive Committee shall establish such other activities as may be desirable for the promotion of the purposes of the Division. Members of the Society and other interested persons shall be eligible to attend all meetings of the Division.
9. Publications
The Division shall sponsor, produce, and circulate such publications as the Executive Committee may determine to be appropriate.
In accordance with Article VIII of the ASEE Constitution, papers and discussions presented at meetings of ASEE and the councils or groups therein shall become the property of ASEE and may be published as ASEE series, miscellaneous or occasional publications if authorized by the Board of Directors or its delegated representative. The ASEE Board of Directors, through its delegated representative, may grant permission to publish such papers and discussions elsewhere on condition that ASEE receive proper credit or may waive any property right ASEE may have in the paper or discussion. Papers not accepted for publication shall be returned to the authors and shall no longer be considered the property of the Society.
10. Amendments
Amendments to these By-Laws may be made at the annual business meeting of the Division upon affirmative vote of two-thirds of the members present.
Proposed amendments are to be prepared by a committee of three members appointed by the Chair of the Division. The amendments are to be sent to the members by letter or e-mail not later than thirty days before they are to be voted upon at the Division Business Meeting at the Annual Meeting of the Society.
Amendments approved by the Division membership shall be submitted through the cognizant PIC chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.
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