Bylaws

Adopted July 1, 1979
Revised June 1987
Revised June 2007

[A] NAME

The name of this unit shall be the Design in Engineering Education Division. It may also be referred to by its acronym DEED.

[B] OBJECTIVES

The objectives of this unit are identical with the objectives of the Society as set out in the ASEE Constitution, with an emphasis on those objectives that pertain to engineering design education. Specifically, the unit shall:

1. Provide a forum to identify problems and needs in the area of engineering design education and explore the means to address those problems and needs.

2. Encourage the dissemination of new approaches and effective pedagogy in the area of engineering design education.

[C] MEMBERSHIP

The members of this unit shall be those members of the American Society for Engineering Education (ASEE) who identify to ASEE their wish to be affiliated with the group each year and who pay the division dues of $3 per year. (CURRENT DUES).

[D] ORGANIZATION

The unit shall be administered by an Executive Committee composed of the Chair, Vice – Chair/Secretary-Treasurer, Program Chair, Program Chair-elect and Directors, together with the immediate past Chair.

The Chair shall represent the unit on the Council Board of the Professional Interest Council to which the unit has been assigned by the Society.

The Executive Committee shall conduct the business of the Division between annual meetings with a simple majority vote required to transact such business.

[E] OFFICERS

1. The unit's officers shall be:

Chair — serving a term of one year and succeeding to the position of Immediate Past Chair

Vice-Chair/Secretary-Treasurer — serving a term of one year and succeeding to the position of Chair

Program Chair — serving a term of one year and succeeding to the position of Vice-Chair/Secretary-Treasurer

Program Chair Elect — serving a term of one year and succeeding to the position of Program Chair

Immediate Past Chair

Directors – up to three positions may be filled for a one year term

2. The Chair and other elected officers shall assume their duties at the close of the unit's business meeting conducted at the annual meeting of the Society.

3. In the event of the resignation or death of one of the members of the Executive Committee, the vacated office shall be filled for the duration of the unexpired term by a person to be appointed by vote of the Executive Committee.

[F] DUTIES OF OFFICERS

1. The CHAIR shall:

Have  administrative responsibility for the conduct of all functions of the unit in accordance with these by-laws and the policies and procedures established by the Executive Committee.

Schedule, organize and conduct annual business meetings of the unit and all meetings of the Executive Committee.

Appoint all standing committees authorized by the by-laws and special committees authorized by the Executive Committee.

Compile an annual report of the activities of the unit as requested by the Secretary of the Society.

Assure that official cash disbursement signatures are on file at Society headquarters and approve all expenditures of Society funds.

Be an ex-officio member of all committees appointed by the Executive Committee.

2. The VICE-CHAIR/SECRETARY-TREASURER shall:

Act for the Chair at business meetings and Executive Committee meetings in the event of the Chair's absence.

Succeed the Chair upon completion of his/her term in office.

Oversee and maintain the financial records of the unit and regularly report on financial status to the Executive Committee.

Collect unit income, if any, and disburse monies authorized by the unit Chair.

Keep records of all the unit's outstanding receivables and payables.

Ensure that all the unit's financial activities conform to the standards and procedures set forth in the ASEE Financial Policy Manual, which is available from the ASEE Accounting department.

Record the minutes of Executive Committee meetings and the annual business meeting, and distribute copies of the minutes to appropriate unit and Society officers.

Be responsible for the official records of the Executive Committee and the unit, and ensure that the files of the unit are passed along to his/her successor.

Tabulate, verify, and communicate the results of unit elections and other ballots

3. The PROGRAM CHAIR shall:

Arrange and coordinate the unit's activities at the Society's annual meeting.

Work with the Executive Committee to develop technical programs in accordance with the unit's objectives.

Coordinate sessions within the time frame set by ASEE headquarters for inviting speakers, notifying headquarters of logistical needs, etc., as set forth in the "Program Chair Guidelines" available from the ASEE Conferences department.

Work with ASEE Conferences department staff in the on-site management of sessions.

4. The PAPER REVIEW CHAIRPROGRAM CHAIR ELECT shall:

Take responsibility for the organization and timely completion of reviews for papers submitted to the sessions sponsored by the Division at the annual conference

Undertake the above in close coordination with the Program Chair.

5. The DIRECTORS shall:

Serve on the Executive Committee and, upon appointment, on such other committees as the Division may establish.

[G] ELECTION OF OFFICERS

The election of officers shall take place at the annual business meeting. Except in the case of an individual reporting that they are not able to serve, the officer positions are decided by the succession described in section [E1], except for the position of Program Chair Elect. Nominations for this position, including self nomination, will be entertained from members present at the business meeting.

[H] COMMITTEES

1. The Executive Committee shall establish such standing and ad hoc committees as it deems necessary to carry out the activities of the unit.

2. The Awards Selection Committee consists of the Program Cchair and Pprogram Chair Elect.

[I] MEETINGS & ACTIVITIES

1. An annual business meeting of the unit shall be held during the annual conference of the Society. Those members present at the meeting shall constitute a quorum. The business meeting shall include at least:

a. Reports from the incumbent officers on the Division’s activities for the preceding year, membership, and finances.

b. Election of officers for the following year.

c. Presentation of awards, unless the Division schedules a separate function for that purpose.

2. The Executive Committee may hold separate meetings during the annual conference of the Society and special meetings throughout the year as called by the Chair. Those members of the Executive Committee present at meetings of the Executive Committee shall constitute a quorum.

3. The Executive Committee may establish such other activities as deemed desirable to promote the objectives of the Division.

4. All meetings of the Division are open to all interested persons. Only members of the Executive Committee, however, are eligible to vote on Executive Committee matters and only members of the Division are eligible to vote on Division-wide matters, including the election of officers.

[J] PUBLICATIONS

1. The Division shall produce and distribute such publications as the Executive Committee deems appropriate to promote the objectives of the Division.

2. In accordance with Article VIII of the ASEE Constitution, papers and discussions presented at meetings of ASEE and the councils or groups therein shall become the property of ASEE and may be published as ASEE series, miscellaneous or occasional publications if authorized by the Board of Directors or its delegated representative. The ASEE Board of Directors, through its delegated representative, may grant permission to publish such papers and discussions elsewhere on condition that ASEE receive proper credit or may waive any property right ASEE may have in the paper or discussion. Papers not accepted for publication shall be returned to the authors and shall no longer be considered the property of the Society.

[K] AMENDMENTS

1. Amendments to these by-laws may be made at the annual business meeting of the Division, or by e-mail ballot at any time during the year, upon affirmative vote by two-thirds of the members who vote. Only members of the Division may vote on proposed amendments to the by-laws. Amendments approved by the division membership shall be submitted through the cognizant PIC Chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.

2. Proposed amendments to these by-laws shall be prepared by the Executive Committee or a special committee of at least three Division members appointed by the Division Chair. Proposed amendments shall be sent to the full membership of the Division by email.

[L] OTHER PROVISIONS

1. Any provision of these by-laws shall be deemed invalid if it contravenes the Constitution and By-Laws of the Society or of the Professional Interest Council (PIC) to which the unit belongs.

2. The rules contained in Robert's Rules of Order, latest edition, shall govern this unit in all matters of parliamentary authority to which they are applicable and in which they are consistent with the Constitution and By-Laws of the Society and the By-Laws of this unit. In all other matters, the Constitution of the Society shall govern.

3. Amendments approved by the division membership shall be submitted through the cognizant PIC chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.

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