American Society for Engineering Education

For Members

Bylaws

Approved May 25, 1977
Amended 1980
Amended 1982
Amended 1983
Amended 1996
Amended 2006

ARTICLE I - NAME

This division of the American Society of Engineering Education shall be known as the Engineering Management Division.

ARTICLE II - PURPOSE

The purposes of the Division are those of the Society as they pertain to engineering management education and the promotion of educational exchange, friendly cooperation, and mutual help among its members. Specifically, its purposes include promoting educational programs in engineering management, encouraging the inclusion of courses on engineering management in traditional engineering curricula, and providing a forum for discussion by all engineering educators on the role of management in engineering.

ARTICLE III - MEMBERSHIP

The membership of the Division shall consist of members of the Society who indicate on the Society's Annual dues notice, or in writing to the Executive Director of the Society, that they wish to affiliate with the Division. Membership dues of Three Dollars per year shall be assessed simultaneously with and in addition to the Society's annual dues.

ARTICLE IV - OFFICERS AND DIRECTORS

The officers of the Division shall be a Chair, a Chair-Elect/Program Chair, a Secretary-Treasurer/Program Chair-Elect, and a Newsletter Editor, all of whom shall be members of the Division. The Newsletter Editor will be elected annually. There shall be an automatic succession from Newsletter Editor, to Secretary-Treasurer/Program Chair-Elect to Chair-Elect/Program Chair to Chair. If the succession is broken for any reason, additional officer(s) to fill vacancies shall be elected at the annual election.

In addition to the officers, there shall be four directors elected by the membership for staggered two-year terms.

Should any officer or director be unable to serve, the vacancy shall be filled by appointment by the Executive Committee until the time of the next election.

ARTICLE V - EXECUTIVE COMMITTEE

The affairs of the Division shall be administered by an Executive Committee consisting of the officers and directors, the immediate Past-Past Chair, and the immediate Past-Chair. The Chair and Secretary-Treasurer of the Division shall be Chair and Secretary of the Executive Committee, respectively.

ARTICLE VI - MEETINGS

The Division shall hold an annual meeting at the Society's Annual Conference. The annual meeting shall be open to the public. Voting privileges, however, shall be extended only to members of the division. The business of the annual meeting shall include reports by the officers and chair of standing and ad hoc committees. The time and place of the annual meeting shall be announced to Division members in an issue of the Division Newsletter. A quorum to conduct business shall consist of ten (10) members of the Division.

A majority of those voting shall be sufficient for any decisions unless otherwise specified in these Bylaws.

The Division may conduct its business by mail or e-mail providing all provisions of the bylaws are observed and that such business is reported at the next annual meeting of the division. A Minimum of sixty (60) days shall be allowed between the mailing of any ballot, motion, or resolution and the date for its return. If email is used, a minimum of thirty (30) days shall be allowed between the e-mailing of any ballot, motion, or resolution and the date for its return.

The Division may adopt its own rules of procedure, but in the absence of such rules, Robert's Rule of Order, latest edition, shall apply.

ARTICLE VII - ELECTIONS

The specified officers and directors of the division shall be elected according to the following procedure:

By February 15, following its appointment, the Nominating Committee shall report to the Secretary-Treasurer a slate consisting of at least one nominee for Newsletter Editor, and director positions to be filled. The Nominating Committee shall obtain the consent of each nominee prior to submitting his name for nomination. Nominations may also be taken during the annual business meeting. Voting for nominees shall occur during the annual business meeting. In case of a tie vote, the Executive Committee shall cast the deciding vote.

New officers and directors shall take office upon conclusion of the Society's Annual Conference.

ARTICLE VIII - COMMITTEES

The Chair, with the advice of the Executive Committee, may appoint committees as deemed necessary and shall designate the chair thereof.

A. Best Paper Award:

Purpose:
The Engineering Management Division will recognize the best paper accepted for presentation in a session sponsored by the Division at the Society’s Annual Conference and Exposition.

Criteria:
To be considered for this award the paper must be published in the conference proceedings in the year awarded. The paper must have been peer-reviewed and the final version must have been accepted for publication through the Division review process.

The standards for this award are meant to be dynamic and to evolve over time. To this end only a loose minimum set of standards are specified in this document. To be considered for this award a paper must meet the following:

The paper’s author(s) must demonstrate an appreciation for and understanding
of engineering management education.
The paper must advance the engineering education literature in the field of
engineering management.
The paper must be well written and as such reflect credit on the Division and the
Society.

Award:
The award for the best paper is a suitably engraved plaque for each of the authors of the paper.

The award will be presented at the Division’s Banquet during the Society’s Annual Conference.

Selection Process:
The Division’s Program Chair/Chair-Elect, in consultation with the peer-reviewers, will identify not less than three and more than five papers which best meet the criteria for this award. The award winner will be selected from this pool.

The Division’s Program Chair/Chair-Elect shall provide copies of the papers in the pool to each of the officers of the Division who shall constitute the award committee. The Program Chair shall supply the copies of the papers in the pool to the committee within two weeks of the close of paper acceptance. The committee will be allowed at least thirty days to read the papers. Voting shall be by e-mail and will be done by each member of the committee ranking her/his top three choices (3 for top, 2 for 2nd, and 1 for 3rd). The Program Chair will tally the results and notify the Division Chair of the results. In the case of a tie, the Chair will cast the deciding vote.

The Best Paper Award Committee of the Division consists of the following officers of the Division:

Program Chair/Chair-Elect
Secretary/Treasurer
Newsletter Editor
Division Directors (4)

Any of the above officers of the division, who are also an author of a paper in the pool, must excuse themselves from the voting process.

Modification Process:
Modification of this requires either an e-mail vote on the modifications by the entire membership of the division or a vote of the membership attending the annual business meeting of the Division during the Annual Conference and subsequent approval by the ASEE Awards Policy Committee and the Board of Directors.

B. Merl Baker Award:

Purpose:
The Engineering Management Division recognizes exemplary service to the Division with the Merl Baker Award. This annual award, named after one of the founding fathers of the academic discipline of engineering management, can be awarded to a member of the Division who has provided significant service to the Division.

Criteria:
This award is for significant service to the Division. While service as an officer in the
division will be a common trait of recipients of this award, it is not routinely awarded to
outgoing officers. This award was first made in 2002.

The general and minimum criteria for this award are:

Current and continuing active membership in the Engineering Management Division. Exemplars of this would include (1) presenting papers at the annual conference, (2) attendance at the annual business meeting, and (3) participation in the annual banquet at the annual conference.
Exemplary service to the Engineering Management Division over an extended period of time. While service as an officer in the Division will normally have been completed by the recipient, this of itself is insufficient for this award. Service to the Division, both before and after service as an officer in the division, is required. Exemplars would be (1) service elsewhere in ASEE as a representative of the Division, and/or (2) service to the Division directly or indirectly.

The standards for this award are meant to be dynamic and to evolve over time. To this end, only a loose minimum set of standards are specified in this document.

Award:
The award is a suitably engraved plaque for the recipient.

The award will be presented at the Division’s Banquet during the Society’s Annual Conference.

Selection Process:
The Division’s elected officers comprise the Baker Award Committee. These Division officers are:

Chair
Program Chair/Chair-Elect
Secretary/Treasurer
Newsletter Editor
Division Directors (4)

Chairing this award committee is the duty of the Division’s Immediate Past Chair. The Division’s Past Chair shall strongly promote the nomination of candidates for this award. This identification process may include the following actions:

Identification by the Immediate Past Chair of those who meet the criteria and have not received the award. The Immediate Past Chair is in a unique position to identify nominees who meet the criteria.
Request nominations from the other officers of the Division.
Request nominations from the general membership of the division. This will
normally be accomplished by an announcement at the annual business meeting
of the division and a call for nominations in one of the Division newsletters

Based on the nominations, the Immediate Past Chair shall provide a list of nominees and a forum for discussion by the Baker Award Committee.

Voting will be by a two-tiered process. The first vote will be a nominee-by-nominee vote on the nominee meeting the award’s criteria. A 2/3 affirmative vote by the voting members is required for a nominee to be declared a candidate for the award.

The second vote will be a vote between the candidates. The committee will choose the winner using an agreed upon voting system.

C. Bernard R. Sarchet Award

Purpose:
The Engineering Management Division recognizes the lifetime achievement in engineering management education with its highest award: The Bernard R. Sarchet Award. This award, named after one of the founding fathers of the academic discipline of engineering management, is awarded annually to an individual who has made significant contributions over an extended period of time to the discipline and the Division and who exemplifies the highest standards of the professorate in engineering
management.

Criteria:
This award is for lifetime achievement. This award was first made in 1994. Future recipients will be judged to a certain extent as to how their accomplishments measure up to the standards set by prior recipients.

The general and minimum criteria for this award are:

Current or past membership in the engineering management professorate. The engineering management professorate is defined for this award as teaching in a university program, which offers degrees in engineering management,
management of technology, and other closely related areas.
Exemplary service to the engineering management discipline. Exemplars would be (1) service as a chair, head, or program director of a major engineering management program; (2) service as editor, associate editor, reviewer of a peerreviewed
publication in the discipline; or (3) a national reputation for promoting the academic discipline of engineering management.
Exemplary service to the Engineering Management Division of ASEE. Exemplars would be (1) service in a leadership role in ASEE or the Division, (2) active support of Division programs and initiatives, (3) service to the professorate in engineering management, and/or (4) service to the students in engineering management programs.
A national reputation in engineering management through service to the practice of engineering management. Exemplars of this would be (1) membership and office in a relevant engineering management professional organization, (2) a publication record promoting engineering management practice, or (3) other service to engineering management practitioners. The standards for this award are meant to be dynamic and to evolve over time. To this end only a loose minimum set of standards are specified in this document.

An annual award is not required. The Sarchet Award Committee, if it fails to identify a suitable candidate, can decline to present this award.

Award:
The Sarchet Award is a suitably engraved plaque for the recipient and a $500 honorarium. The honorarium is funded through Division dues.

Selection Process:
The Division’s elected officers comprise the Sarchet Award Committee. These Division officers are:

Chair
Program Chair/Chair-Elect
Secretary/Treasurer
Newsletter Editor
Division Directors (4)

Chairing this award committee is one of the prime duties for the chair during his/her term of office.

The Division’s Chair shall strongly promote the nomination of candidates for this award. This identification process may include the following actions:

Identification by the Chair of those who meet the criteria and have not received the award. As the senior elected officer of the Division, the Chair is in a unique position to identify nominees who meet the criteria.
Request nominations from the general membership of the division. This will normally be accomplished by an announcement at the annual business meeting of the division and a call for nominations in one of the Division newsletters.
Request nominations from the other officers of the Division. Based on the nominations the Chair shall provide a list of nominees and a forum for discussion by the Sarchet Award Committee.

The second vote will be a vote between the candidates. The committee will choose the winner using an agreed upon voting system.

ARTICLE IX - CONFERENCE PROCEEDINGS PAPER REVIEW PROCEDURES

The Program Chair shall follow all Society procedures and protocols as designated in the annual Program Chair Guidelines. In addition, the following procedures applies:

Call for papers, and sessions for the next annual Society meeting shall be made available to Division members during the annual business meeting. The announcement shall also be made in the Newsletter.

All deadlines for submitting abstracts, accepting papers, reviewing papers, and final submissions of papers shall be determined by the Program Chair. These deadlines shall appear in the Newsletter.

The Program Chair shall appoint peer reviewers for papers that require refereeing, and shall establish all necessary deadlines for review, revision, etc. For papers that are not refereed, the Program Chair shall notify the authors of all appropriate deadlines.

The Program Chair shall provide authors with any relevant and appropriate guidelines
not provided by the Society as specified in the Annual Program Chair Guidelines.

ARTICLE X - AMENDMENTS

These Bylaws may be amended by a two-thirds vote of the members responding to a mail or e-mail ballot of the Division's membership. Amendments may be proposed by the Executive Committee or by a majority vote of members attending an annual meeting of the Division.

ARTICLE XI - ADOPTION

These Bylaws shall become effective upon an affirmative two-thirds vote of members responding to a mail or e-mail ballot of the Division's membership and acceptance by the Board of ASEE.

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