University of Illinois at Urbana - Champaign-Academic Advisor

University of Illinois at Urbana - Champaign-Academic Advisor


Graduate Adviser
Department of Aerospace Engineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Department of Aerospace Engineering in The Grainger College of Engineering seeks applicants for a Graduate Adviser position. This position is responsible for supporting the administrative, advising, recruiting, and admissions operations of the department's graduate programs.

Duties and Responsibilities
Program Administration and Advising
  • Serve as a primary contact for aerospace engineering graduate students (PhD, MS, and MEng) regarding department and campus policy and procedures. Monitor degree progress and meet with students as needed to discuss department requirements.
  • Perform reviews of degree audits, thesis reviews, petition submission, organize recommendations and input from faculty for graduate student annual reviews, qualifying, preliminary and final examination processes.
  • Assist with the organization of teaching assistant assignments for the department.
  • Assist with the advising process for the department's graduate students without a research adviser.
  • Assist the faculty in working with The Grainger College of Engineering to establish new courses and the Associate Head for Graduate Programs to monitor consistency with college and campus policies and procedures are followed.
  • Provide course revisions, new course proposals, Program of Study Updates and reports as requested by The Grainger College of Engineering and campus.
  • Assist Associate Head for Graduate Program in maintaining the non-transcriptable certificate program for the department including admissions and records, non-degree requests, and enrollments.
  • Processing and tracking graduate student appointments.
  • Work with the Associate Head for the Graduate Program on annual assessment of the graduate program. Assist with comprehensive program reviews and annual reports. Track and maintain admission, enrollment, and graduation statistics. Collect feedback from current students regarding course selections, access to desirable courses, professional development experiences, and general satisfaction. Collect and analyze outcomes data from graduating students and alumni.
Student Placement
  • Evaluate and assess student data to determine student need and research best practices for post-graduation placement efforts.
  • Develop and implement graduate student post-graduation placement protocol.
  • Collaborate with the department, faculty, alumni and industry members to establish connections and organize events.
  • Collaborate with The Grainger College of Engineering and the University career services offices for appropriate tools and resources.
  • Implement student exit and satisfaction surveys; collect data to inform future practices.
Program Admissions
  • Support the graduate admission processes (offer, acceptance, rejection, and deferral) which includes use of the online graduate admissions database to organize graduate admissions applications for applicants each year, determine admissions eligibility and make recommendations to the Chair of the Graduate Admissions Committee regarding limited status admissions and department funding offers, and new/updated offer requests with the Graduate College.
  • Determine fellowship support available and provide data and input regarding department fellowship awards. Work with The Grainger College of Engineering and department faculty to ensure that fellowship awards are offered to the most well-qualified candidates.
  • Assist with recruitment process, including corresponding with prospective students prior to admission and assisting faculty with prospective student campus visits.
Special Projects
  • On behalf of the Associate Head for Graduate Programs, work with the International Programs Engineering Office (IPENG) for exchange programs, and work toward providing input for new exchange programs and assist students in current programs.
  • On behalf of the Associate Head for Graduate Programs, serve on campus and college committees such as the Graduate College Advisory Board. Attend meetings for the Director of Graduate Programs as requested. Serve on the department Graduate Admissions Committee, the Graduate Policy Committee and the Graduate Student Advisory Committee.
  • Assume additional appropriate graduate program specialist duties to further the mission of the department.

Minimum Qualifications:
  • Bachelor's Degree.
  • Two years of experience providing student support in a private, public or academic environment.
  • Demonstrated project management and customer service skills.
  • Experience working with people from diverse backgrounds.
  • Experience working independently, and as part of a team, while meeting multiple deadlines.
Preferred Qualifications:
  • Demonstrated experience with graduate student academic records and registration, electronic records systems (SCT Banner).
Knowledge, Skills and Abilities:
  • In-depth knowledge of campus and department academic and personnel policies and the ability to assess the teaching and research needs of the department.
  • Proven track record of customer services with particular emphasis on interactions with faculty and graduate students and must be results-oriented with strong organizational and time management skills.
  • Ability to organize, prioritize, and manage diverse activities.
  • Strong, interpersonal, written, and oral communication skills.
This is a full-time academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications. Employees hired into this position will be expected to work onsite on a full-time basis.

Applications must be received by 6:00 pm on December 12, 2022. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through will not be considered. For further information about this specific position, please contact Christine Gipson ( For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing