The ASEE bylaws limit the number of members who can be advanced to Fellow Member in any one year to a total equal to one-tenth of one percent of the ASEE individual membership. The Fellow Member Committee, appointed by the ASEE President, has responsibility for evaluating all nominations submitted and recommending a limited number of candidates to the Awards Policy Committee.  To assure equitable action on these nominations, strict adherence to prescribed procedures is essential.  These guidelines have been prepared to assist in the preparation of nominations following standard procedures.

The Fellow Member Committee depends on the nominator to furnish all the necessary information requested in the nomination packet.  References should be widely distributed with no more than two from any one institution or community.  A “Reference” cannot be a current member of the Board of Directors, or members of the Fellow Member Committee, Awards Policy Committee, Headquarters staff, or the Nominator.  Information on all the application forms must be complete, specific, and unambiguous because the Fellow Member Committee must determine the candidate's qualifications from the documentation submitted. 

A nomination packet includes:

1. An optional cover letter 
2. Candidate's Educational Credentials 
3. Citation - A brief statement, not to exceed one hundred words, giving the major accomplishments for which the candidate is selected to receive Fellow members honors. This will be used if the candidate is selected as an ASEE Fellow.
4. Candidate's Professional Record - Including only principle assignments; present position first.
5. Candidate's non-ASEE related professional activities - society memberships, offices held, awards, academic assignments, government assignments, industrial assignments, advisory groups, etc.
6. Candidate's ASEE related activities with explanations - committee memberships, offices held, awards, etc. Please include a detailed explanation of the work involved and the time involved in each aspect of the activity performed.
7. Candidate's publications - List the five most important publications. Include those dealing with education, if appropriate.
8. Candidate's other professional achievements - Recognition for major contributions to the profession, such as books, patents, international service, visiting professorships, honorary degrees, advisory committees, consulting, continuing education, guidance and counseling, and similar activities. 
9. At least five letters of recommendation from ASEE members. Three of those letters must come from current ASEE Fellows. No more than two letters of support may come from individuals at the same institution. No current members of the Board of Directors, the Fellow Member Committee, the Awards Policy Committee, the Headquarters staff, or the nominator shall act as a reference. The nominator will be allowed to search for and send a brief email message to those selected to supply support letters. This email will also include instructions for the letter writer to upload their letter to the nomination packet.

Nominees approved by the Awards Policy Committee for Fellow Membership are announced at the ASEE Annual Meeting, at which time Fellow certificates and pins are presented in an appropriate ceremony.  Advance information on Fellow Membership selection is made available, as early as possible, to nominees who are selected and to their nominators.

The Board of Directors confers the grade of Fellow Member to recognize outstanding contributions to engineering education or engineering technology education and considerable individual contributions to ASEE.  (The Committee construes the scope of engineering education and engineering technology education to include the many and varied activities that make up the programs of ASEE.)

The candidate shall hold active membership at the time of nomination and shall have been a member for a period of ten years or more preceding July 1 of the year of election. To confirm a potential nominee's join date, go to the ASEE’s membership directory.

The grade of Fellow Member is an honor, which an individual cannot seek.  Rather, another ASEE Fellow Member or active member must initiate the nomination. A Nominee can only nominate one individual each year. 

The grade of Fellow Member cannot be conferred upon a current member of the ASEE Awards Policy Committee.

Completed reference forms are required from at least five current members of ASEE, with at least three of these references being Fellows of ASEE. You may view a list of ASEE Fellows here.  No more than two letters of support may come from individuals at the same institution. No current members of the Board of Directors, the Fellow Member Committee, the Awards Policy Committee, the Headquarters staff (on the date of submission of the reference form), or the nominator shall act as a reference. Additional references may or may not be current members of ASEE. The completed confidential reference letters must be uploaded to the online nomination before the February 1 deadline. Although five references are required, a safety margin of at least two more is recommended not to jeopardize the nomination's completeness by the deadline date.

The selection of references is most important. To qualify as a reference, an individual should be personally acquainted with the candidate's work and comment incisively. Glowing generalities carry little weight and are discouraged. Where exceptional contributions are cited, corresponding references should be selected to support each area of achievement.

Each section of the nomination packet will need to be uploaded separately. Only PDFs will be accepted. Once the online nomination form is opened in early-November, each nominator will need to upload the following sections:

1. An optional cover letter

2. Candidate's Educational Credentials

3. Citation - A brief statement, not to exceed 100 words, giving the major accomplishments for which the candidate is selected to receive Fellow members honors. This will be used if the candidate is selected as an ASEE Fellow.

4. Candidate's Professional Record - Including only principal assignments; present position first.

5. Candidate's non-ASEE related professional activities - society memberships, offices held, awards, academic assignments, government assignments, industrial assignments, advisory groups, etc.

6. Candidate's ASEE related activities with explanations - committee memberships, offices held, awards, etc. Please include a detailed explanation of the work involved and the time involved in each aspect of the activity performed.

7. Candidate's publications - List the five most important publications. Include those dealing with education, if appropriate.

8. Candidate's other professional achievements - Recognition for major contributions to the profession, such as books, patents, international service, visiting professorships, honorary degrees, advisory committees, consulting, continuing education, guidance and counseling, and similar activities.

9. At least five letters of recommendation from ASEE members. Three of those letters must come from current ASEE Fellows. No more than two letters of support may come from individuals at the same institution. Members of the Board of Directors, the Fellow Member Committee, the Awards Policy Committee, the Headquarters staff, or the nominator shall act as a reference.The nominator will be allowed to search for and send a brief email message to those selected to supply support letters. This email will also include instructions for the letter writer to upload their letter to the nomination packet.

All Fellow Member nominations must be submitted using the online nomination form. A nominator may only nominate one nominee each year. The nominator is responsible for preparing and uploading the Fellow Member nomination and using the online nomination form to solicit letters of recommendation. The nominator is also responsible for making sure that reference letter writers upload their letters by the deadline. To preserve formatting, only PDF files may be uploaded to the online nomination form. Instructions for creating PDFs from Word and other document formats are available here.

• Preparation of the online Fellow Member nomination form:  All information provided must be presented concisely and in a meaningful manner. The Fellow Member nomination form is an online form that is visible when you log in to the ASEE website when Fellow nominations are open. 
• Solicitation of references: While progressing through the online nomination, nominators will have the opportunity to search for and electronically invite potential references to upload letters of recommendation.
• Submission of completed nomination packet: The completed nomination must be submitted online by 11:59 PM EST, February 1.

Complete nominations must be submitted using the online nomination form by Feb 02, 2022, 4:59 AM UTC in which the recognition is to take place. 

If a nominee is not elected as a Fellow Member, the nomination will automatically be carried over for consideration in the succeeding year, except that a nomination will not be considered for more than three successive selection cycles.  In such instances of carry-over, the nominator will be notified and invited to update the nomination.

• How will references submit their letters of recommendation?
  All references will submit their letters of recommendation online.  
• May a member of the ASEE Awards Policy Committee serve as a Fellow reference?
  No.