It is the policy of the Board of Directors (Board) to treat all assets of ASEE as if held by ASEE in a fiduciary capacity for the sake of accomplishing its mission and purposes. The following investment objectives and directions are to be judged and understood in light of that overall sense of stewardship. In that regard, the basic investment standards shall be those of a prudent investor as articulated in applicable state laws.
The Board has delegated supervisory authority over its financial affairs to the Finance Committee of the Board (Committee). The Committee is responsible for regularly reporting on investments to the Board. In carrying out its responsibilities, the Committee and its agents will act in accordance with these Investment Policies (the Policies) and all applicable laws and regulations. The Board reserves to itself the exclusive right to revise, or grant exceptions to, the Policies.
ASEE’s primary investment objective is to preserve its assets, by earning a total return for each fund (e.g., Operating Reserves, Endowments) appropriate to each fund’s time horizon, distribution requirements, and risk tolerance.
To accomplish ASEE’s investment objectives, the Executive Director or manager is authorized to utilize portfolios of equity securities (common stocks and convertible securities), fixed-income securities, and short-term (cash) investments. The actual asset allocations for each portfolio shall be set by the Executive director or manager in conjunction with ASEE’s designated financial officer within the ranges provided in the table below. These ranges can only be modified by the Committee.
Reasonable diversification must maintained at all times and may not be invested in the equity securities of any one company that exceed 5% of the portfolio (at the time of purchase) nor allow the total securities position (debt and equity) in any one company to exceed 10 percent of the portfolio. Reasonable sector allocation shall also be maintained where no more than 25 percent of the portfolio may be invested in securities of one sector.
All purchases shall be for cash and there will be no margin transactions, short selling, or commodity transactions. In addition, there will be no direct investments in real estate, loan money, or permit the lending, mortgage, or pledges.
The Committee will be provided a report quarterly at the finance committee meeting.
Maximum Percentage Policies per Investment Fund
|Investment Fund||Asset Class|
Note: Investment Policy adopted by the Finance Committee April 15, 2000.
The name of this organization shall be the American Society for Engineering Education, hereafter referred to as ASEE.
The purpose of this Society shall be the advancement of education in all of its functions which pertain to engineering and allied branches of science and technology, including the processes of teaching and learning, counseling, research, extension services and public relations. In furtherance of this purpose, the Society shall serve its members as a common agency of stimulation and guidance in:
a. the formulation of the general goals and responsibilities of engineering education, from K12 through the graduate level and continuing education, for the service of individuals, and the advancement of the general welfare;
b. the adjustment of curricula and educational processes to changing conditions; methods of personnel practices, and of administrative usages;
c. the development of effective teachers, counselors and administrators;
d. the improvement of instructional materials and methods of personnel practices, and of administrative usages;
e. the fostering and dissemination of engineering education research and best practices culled from that research;
f. the enhancement of professional ideals and standards;
g. the fostering of research as a function collateral to teaching;
h. the coordination of institutional aims and programs, both among schools and colleges and in their joint relations with professional, educational and public bodies;
i. the cultivation of a kindred spirit among teachers, counselors, researchers, administrators, practitioners and corporate and government representatives.
Membership of the Society shall be of two classes, individual and institutional. The specific qualifications, obligations, prerogatives, transfer, and the causes for termination of membership shall be as fixed by the Bylaws, Article I.
The Society shall have a Board of Directors composed as follows: President, President-Elect, Most Immediate Past President, Vice President Finance, Chair of each Professional Interest Council, Chair of each Institutional Council, Chair of each Geographic Zone Council, Vice President Member Affairs, Vice President External Relations, and Executive Director (ex officio, without vote).
The Board of Directors shall have the authority and responsibility to conduct the affairs of ASEE in conformance with this Constitution and shall be responsible for the Bylaws of ASEE.
The Society shall have the following officers: President, President-Elect, Most Immediate Past President, Vice President Finance, Vice President Professional Interest Councils, Vice President Member Affairs, Vice President Institutional Councils, Vice President External Relations, and Executive Director.
Geographic, Professional Interest and Institutional Councils, as established, are to be designated in the Bylaws. The Board of Directors may, by a three fourths vote of all members of the Board, establish new councils or disestablish existing councils. In case of proposed disestablishment of any council, the officers of such council shall be given six months' notification, and shall have the right to be heard at the Board of Directors meeting where such consideration is scheduled.
Each council shall operate under a set of bylaws determined by itself, but consistent with the Constitution and the Bylaws of ASEE.
The councils may structure their respective organizations from individual and institutional members of ASEE according to their bylaws.
The bylaws of each council shall provide for a chair with a term of office as specified in Article IV, Section 2, a secretary, and such other officers as the council bylaws may set forth.
The institutional member councils shall each nominate and elect a chair by vote of their respective institutional representatives, the geographical councils by vote of their respective individual zone membership, and the professional interest councils by vote of the individual members of the Society.
The elected chair of each council shall automatically become a director of ASEE responsible for the respective council. The term of office as chair of a council and director of ASEE shall begin concurrently with the beginning of the Society year.
Each council shall provide in its bylaws for an order of succession to the position of chair in any case when the chair cannot act or is unable to attend a meeting. The successor to the chair automatically assumes the chair's position as a director of ASEE for the period of the chair's disability.
Two Vice Presidents shall be elected by the Board of Directors, one from among the Chairs of the Professional Interest Councils and the other from among the Chairs of the Institutional Councils. A First Vice President shall be elected by the Board of Directors from among the Vice President Member Affairs, Vice President Professional Interest Councils, Vice President External Relations and Vice President Institutional Councils.
The Vice President Member Affairs shall be elected in even numbered years for a two year term by the membership at large from among one or more nominees presented by the Nominating Committee of the Society. To be eligible for nomination, a candidate must have completed one full term as Zone Chair prior to the time when the term as Vice President Member Affairs would begin.
The Vice President External Relations shall be elected in odd numbered years for a two-year term by the membership at large from among one or more nominees presented by the Nominating Committee of the Society. Eligibility for the office of Vice President External Relations shall be limited to those members of the Society who have previously served on the Board of Directors or from the present members of the Board of Directors.
The Society shall have a Projects Board named by the Board of Directors. The Vice President External Relations shall serve as the Chair of the Projects Board. The terms of the members of the Projects Board shall be at the discretion of the Board of Directors. The bylaws of the Projects Board shall be provided by the Board of Directors.
The Society shall have a Finance Committee composed of the President, President-Elect, Most Immediate Past President, First Vice President, Vice President External Relations, Vice President of Member Affairs, Vice President of Professional Interest Councils, Vice President of Institutional Councils, Executive Director, two individuals (they need not be ASEE members) appointed by the President who have a background in the management of financial matters, and the Vice President Finance, with the latter serving as Chair. The Finance Committee shall review budgets and make decisions on financial matters consistent with Board directives.
The Society shall have a Long Range Planning Committee, the chair of which shall be elected by the Board of Directors. The chair's term of office shall be at the discretion of the Board.
The Society shall have an Executive Committee composed as follows: President, President-Elect, Most Immediate Past President, Vice President Finance, Vice President Member Affairs, Vice President External Relations, Vice President Professional Interest Councils, Vice President Institutional Councils, and Executive Director (exofficio, without vote). The Executive Committee will act on and conduct such business of the Board of Directors as may be necessary between meetings of the Board and any other business which is delegated to it by the Board. All actions of the Executive Committee shall be reported to the Board of Directors at its next meeting.
The Society shall have a Risk Management Committee composed of a Chair and at least two other members, at least one of whom shall be a member of the Board of Directors. The committee members are appointed by the ASEE President and serve for staggered two-year terms. Members of the staff and the ASEE Vice President for Finance are ineligible to serve on the Risk Management Committee. The President, President-Elect and Immediate Past President cannot serve as Chair of the Risk Management Committee. The Risk Management Committee shall assist the ASEE Board of Directors in fulfilling its responsibility to monitor compliance with ASEE's financial and human resource policies and procedures.
The President is empowered to appoint task forces, committees, and commissions, each of which will report to the Board of Directors through a designated member of the Board.
Task forces will be appointed for a short time, typically a year or less, and will focus on one particular aspect of the Society's work. The result of a Task Force's work will be a final report to the Board of Directors that typically includes recommendations for board action.
Committees will focus on one particular aspect of the Society's goals, but their work is typically ongoing. The result of their work will be regular reports to the Board of Directors, including recommendations for board action.
Commissions will work toward achieving a broad aspect of the Society's goals. Their work will be ongoing and will be directly relevant to most or all areas of the Society. Commissions will make occasional reports to the Board of Directors, and these reports may contain recommendations for board action, but commissions are also empowered by the board to directly act, engaging internal Society and external audiences, in support of the society's goals as they relate to the commission's charge.
The Executive Director shall be appointed by and serve at the pleasure of the Board of Directors. The Executive Director shall serve as secretary to the Executive Committee and Board of Directors.
There shall be a Nominating Committee of ASEE composed of one representative from each of the councils, chosen as specified in the ASEE bylaws, and the two immediate living Past Presidents of ASEE. The senior in time of office of the Past Presidents of ASEE shall serve as chair. Members of the Society Nominating Committee shall not be eligible for nomination for elective office by the Nominating Committee during their two years of service on the Committee. Members start service on the Nominating Committee at the beginning of the Annual Conference immediately preceding the Society Year in which the nominations are made.
Each year, the Nominating Committee of the Society shall nominate one or more candidates for President-Elect. In scheduled years, it will nominate one or more candidates for each of the appropriate (Art. III, Section 7) Professional Interest Councils; each odd numbered year, it will nominate one or more candidates for Vice President Member Affairs for election in each even numbered calendar year; and each even numbered year, it will nominate one or more candidates for Vice President External Relations and Vice President Finance for election in each odd numbered calendar year.
Chairs of the Engineering Technology Council, Engineering Research Council, and the Chairs-Elect of Council of Sections, Zone I and III shall be elected in even numbered calendar years; Chairs of the Engineering Deans Council, Corporate Member Council and the Chairs-Elect of the Council of Sections, Zone II and IV shall be elected in odd numbered calendar years; the Chairs of Professional Interest Councils I, II, III, IV, and V shall be elected in scheduled years when the previous terms of office expire for those positions.
All nominees for these positions must be individual members or institutional member representatives of ASEE at the time of nomination and must maintain their ASEE membership during their term of office.
These nominations shall be furnished to the Executive Director by the Nominating Committee in the year preceding the election. The Executive Director shall cause the nominations to be published in the official ASEE journal or mailed electronically to each individual member. Additional nominations of eligible candidates may be made by petitions of not less than two hundred (200) individual members. Nominees so proposed must indicate willingness to serve before their names are placed on the ballot. Such petitions and agreements to serve must be presented to the Executive Director no later than sixty (60) days prior to the start of the election. Ballots shall be furnished to each individual member or institutional member representative of the Society and the election shall be open for thirty (30) days. Those ballots returned to the Executive Director shall determine by a simple plurality vote the election of officers.
The nominees for President-Elect shall be from active members who have previously served on the Board of Directors or from the present members of the Board of Directors. A President-Elect can serve only one elected term.
The nominees for Vice President Finance shall be individual members or institutional member representatives of ASEE. The nominees for Vice President Member Affairs shall be chosen from those who have served as Zone Chairs. The nominees for Vice President External Relations shall be limited to those members of the Society who have previously served on the Board of Directors or from the present members of the Board of Directors (Art. III, Section 13). No Vice President may serve more than two successive terms.
Newly elected Directors and the President, President-Elect and Vice President Finance, Vice President Member Affairs, and Vice President External Relations shall take office concurrent with the beginning of the Society year.
The President-Elect shall succeed to the office of President upon completion of a term of office as President-Elect.
In any case when the President of the Society cannot perform the duties of this office, the order of succession to the Presidency for the conduct of all or immediate business shall be as follows: the First Vice President, Vice President Member Affairs, Vice President External Relations, and the Vice President Finance.
The Board of Directors may determine such incapacity to constitute a permanent vacancy because of death, resignation or other valid reason, to which the order of succession set forth above shall apply.
In any case when the President-Elect cannot perform the duties of this office because of death, resignation or any other valid reason, this office shall remain vacant until an election can be held. In such case the term of office shall be for the balance of the Society year.
In any case when the Vice President, Finance cannot perform the duties of this office because of death, resignation or any other valid reason, a successor will be appointed by the Executive Committee to serve until an election can be held.
In those cases where a procedure to fill a vacancy is unspecified, the Board of Directors has the authority to appoint an individual to serve the unexpired term.
By a two-thirds majority vote of all board members, the Board of Directors can remove any ASEE Board member from office. Reasons for such a removal would include a violation of the ASEE ethics policy or violation of criminal law. The position will then be filled according to Article IV, Sections 7-10.
The dues of individual members shall be established by the Board of Directors. Changes in dues shall be determined by a two thirds vote of the Board of Directors.
The dues of institutional members shall be established by the Board of Directors. Changes in dues shall be determined by a two thirds vote of the Board of Directors.
The Society year shall begin with the adjournment of the last business session of the outgoing Board of Directors, at the time of the Annual Conference of the Society.
During the Society year at least one general meeting of the Society shall be convened. This Annual Conference shall be held during the month of June each year, unless specific exception is made by unanimous vote of the Board of Directors, at such time and place as the Board of Directors may determine. The Board of Directors is responsible for and has authority over the Annual Conference. This Annual Conference shall include an annual business meeting of the Society. All sessions of committees, councils or groups of the Society held at the place and time of the Annual Conference shall constitute a part of the Annual Conference. The Board of Directors shall meet at least twice during the Society year, one of such meetings to be held at the time of the Annual Conference.
The Board of Directors shall authorize and be responsible for all publications of the Society and shall designate the official journal of ASEE.
Papers and discussions presented at meetings of ASEE and the councils or groups therein shall become the property of ASEE and may be published as ASEE series, miscellaneous or occasional publications if authorized by the Board of Directors or its delegated representative. The Board of Directors, through its delegated representative, may grant permission to publish such papers and discussions elsewhere on condition that ASEE receive proper credit or may waive any property right ASEE may have in the paper or discussion.
The Board of Directors shall establish policy for publications of the Society and all of its components.
This Constitution may be amended by a letter ballot of the individual members of ASEE or electronic proxies of individual members of ASEE voted at the next available regular or special meeting of the Board of Directors. Motions and amendments approved by electronic proxies are effective as of the date indicated on the motion or amendment or as of the date of the last day of the electronic vote.
Amendments may be proposed by at least a two thirds favorable vote of the Board of Directors, or by a petition in writing to the Executive Director of not less than two hundred (200) individual members. The majority opinion of the Board of Directors on any amendment shall be furnished with a letter ballot to the membership. If more than one quarter of the Board of Directors represents the minority on any amendment, it shall be entitled to equal space to present its opinion with the letter ballot. When the amendment is presented by petition, the Board of Directors shall vote on said amendment and prepare an opinion of the minority when it represents more than one quarter of the Board of Directors, which opinions shall be furnished to the membership of ASEE with a ballot on the amendment. Any constitutional amendments received through the petition process shall be voted upon during the next annual ballot period of ASEE provided that the signed petition is received by September 30. If the petition is received after September 30, it shall be placed before the membership for ballot during the next subsequent Society year's annual ballot.
A proposed amendment is approved if at least two thirds of the ballots (or proxies) received within thirty (30) days after mailing by the Executive Director are favorable.
ASEE is committed to promoting the inclusion and education of diverse individuals and embracing diverse ideas in the professions of engineering and engineering technology. The society recognizes that diversity, both intellectually and socially, fuels innovation and the development of imaginative and enduring solutions to global problems. The full ASEE Statement on Diversity and Inclusiveness can be found on the society’s web page.
ASEE will neither discriminate nor tolerate discrimination against any member due to personal characteristics such as age, belief system, disability status, ethnicity, gender, gender identity, gender expression, national origin, race, sexual orientation, socio-economic status, or any other visible or non-visible differences.
Professional members shall comprise those persons who occupy or have occupied responsible positions in engineering instruction, research or practice, and other persons who have a demonstrated interest in engineering education.
Professional members have the option of affiliating with any number of divisions and/or constituent committees of the councils, provided that no more than six (6) are those which do not have a special dues structure. (See Article VII, Section 4 of the Bylaws. Divisions and constituent committees are defined in Article II, Section 5 of the Bylaws.
Professional On-Line members receive all the same rights and benefits of Professional members except that they are not eligible to receive any print publications. Their access to membership benefits is exclusively via the Internet. There is no geographical limitation on who is eligible for Professional On-Line membership.
Global Online members are individuals who live in a country designated "least developed" by the United Nations whose access to membership benefits is exclusively via the Internet. They receive all the same rights and benefits of Professional On-Line members, but may be eligible for a reduced dues rate.
A Professional member whose chronological age and years of Society membership total 100, may upon written request and assurance of eligibility by the Executive Director, be confirmed as a life member by the Board of Directors and shall thereafter be exempt from payment of dues. Such members shall be entitled to all the rights and privileges of Professional members, but may be required to pay for some publications and services that are included in the dues of other Professional members.
A Professional Member who pays in advance the number of years of ASEE membership remaining until he/she would qualify for Life Member status shall be deemed a Permanent Member, paid up in good standing for life. The number of years required to be paid shall be determined at the time of application by the ASEE Membership Department. Permanent Members are treated as Professional Members in all respects except that they are exempt from payment of annual ASEE membership dues. Permanent Members do pay for optional publications or/and Division affiliations. Permanent Members shall be converted to Life Members automatically in the month in which they attain the minimum qualification for Life Member status.
The Fellow grade of membership is conferred by the Board of Directors upon an ASEE Member, who has been a member in any grade for at least ten consecutive years, in recognition of outstanding contributions to engineering education or engineering technology education.
The Fellow grade is an honor which the individual cannot seek. A nomination must be initiated by another ASEE Fellow or member of the Society. The nomination shall consist of a completed electronic Fellow Nomination Form to which shall be appended confidential reference letters completed by five references, three of whom must be Fellow members or current members of ASEE and all of whom must be personally acquainted with the candidate´s work. References should be widely distributed with no more than two from any one institution or community. No current member of the Board of Directors, the Fellow Member Committee, the Headquarters staff, or the Nominator shall act as a reference.
Information on which selection will be based will include a chronological record of the professional positions held by the candidate and also include professional data relating to education, publications, patents, contribution to professional societies, and in particular to ASEE, etc. An essential part of the information provided shall be a brief statement of the candidate’s most significant contribution for qualification for the Fellow grade and a proposed citation of not more than fifty words. This information shall be assembled as indicated on the Fellow Nomination Form.
All nominations will be received by a Fellow Committee appointed annually by the ASEE President and consisting of members holding the grade of Fellow. The Committee will recommend candidates for approval by the ASEE Awards Policy Committee. The Fellow Committee will reconsider unsuccessful nominations the following year, and the subsequent year. If the nominee does not wish the nomination to be considered in a following year, a new nomination must be submitted at a later date. Nominators of successful nominations will be notified before nominators of unsuccessful nominations.
The number of Fellows named each year shall not exceed one tenth of one percent of the ASEE individual memberships.
Honorary membership may be granted to members and nonmembers of ASEE for eminent and distinguished service to mankind in engineering and engineering technology education or allied fields. Honorary members are not required to pay fees or dues.
Nomination to honorary membership may be made by any member of the Society to the President. No special form is needed but a career brief (about one page) is required. The Awards Policy Committee makes the selection subject to the approval of a three fourths vote of approval of those members of the Board of Directors voting at a regularly convened meeting of the Board or by a letter ballot. No more than two honorary members shall be elected each year.
A Retired member is a Professional member who has retired from full-time employment in his/her professional field, but is not eligible by virtue of length of membership in the Society to be a Life member. The Professional member may upon written request and assurance of eligibility by the Executive Director become a Retired member and shall thereafter pay reduced dues as determined by the Board of Directors.
Student members shall be matriculated students of post-secondary educational institutions who are now performing teaching functions or interested in teaching as a career. A Student member will be automatically upgraded to a Professional member at the end of 5 years, unless the Student member petitions for an extension.
Student On-Line members meet all the same requirements and receive the same rights and benefits as Student members except that they are not eligible to receive any print publications. Their access to membership benefits is exclusively via the Internet.
A K-12 Educator member is a teacher or administrator in a K-12 school or school system who has a special interest in science, engineering, or mathematics education. Such members shall be entitled to all the rights and privileges of Professional members, but may receive additional publications or benefits at no additional cost.
Each candidate for institutional membership shall apply in writing to the Executive Director of the Society. The application shall state the type of institutional membership desired, cite how the applicant meets the necessary qualifications thereof, and name an official representative. The Executive Director shall verify that the institution meets the requirements for this class.
Engineering College members shall be those institutions conducting engineering programs, at least one of which is accredited by ABET or, if not within its jurisdiction, must have one or more engineering curricula whose standards, as judged by a competent accrediting agency, are equal to those of ABET. In the absence of any such accrediting agency, the Board of Directors shall have the power to judge the equivalence of standards.
Engineering Technology Four-Year College members shall be those colleges and institutes conducting engineering technology programs, at least one of which is a Baccalaureate program that is accredited by ABET or, if not within its jurisdiction, must have one or more engineering technology curricula the standards of which, as judged by a competent accrediting agency, are equal to those of ABET. In the absence of any such accrediting agency, the Board of Directors shall have the power to judge the equivalence of standards.
Engineering Technology Two-Year College members shall be those colleges and institutes conducting engineering technology programs, at least one of which is an Associate degree program that is accredited by ABET or, if not within its jurisdiction, must have one or more engineering technology curricula the standards of which, as judged by a competent accrediting agency, are equal to those of ABET. In the absence of any such accrediting agency, the Board of Directors shall have the power to judge the equivalence of standards.
Dual College members are those colleges and institutes that meet the qualifying criteria for both Engineering College member and one or both of the Engineering Technology College member categories.
College Affiliate Members shall be post-secondary educational institutions which are accredited by a major regional educational association, with programs directed toward engineering or engineering technology which do not meet engineering or engineering technology college requirements as defined in paragraphs A, B and C above. In the absence of regional accreditation, the Board of Directors shall have the power to judge the equivalence of standards.
Corporate Members shall be corporations employing engineers or otherwise demonstrating an interest in engineering education and which have 100 or more employees.
Corporate Affiliate Members shall be corporations of fewer than 100 employees that meet in other respects the same criteria as Corporate Members.
Government Members shall be government agencies (federal, state, or local) employing engineers or otherwise demonstrating an interest in engineering education.
Association Members shall be organizations of engineers or research institutions not eligible to become Engineering College, Technology College, College Affiliate, Corporate, Corporate Affiliate, or Government Members.
Association Affiliate Members shall be organizations with fewer than 25 employees that meet in other respects the same criteria as Association Members.
K-12 school members shall be K-12 schools or school systems, either public or private.
Failure to comply with the Board’s published policies regarding the timely payment of dues will result in the cancellation of membership. Moreover, the Board may revoke membership for any member found to be in violation of ASEE’s Code of Ethics as referenced in Article X of these Bylaws.
The Board of Directors shall divide the geographic area served by the Society into four parts (except for certain foreign areas), with the individual members residing or located in each such part forming the Councils of Sections, Zones I, II, III and IV. The Board of Directors shall further subdivide each of these Zones into Sections and establish the boundaries of such Sections with the advice of the officers of the council involved.
The Professional Interest and Institutional Councils established by the Board of Directors are as follows:
In any areas under its jurisdiction, a Section of the Society may recommend to its Zone Council the formation of a local Chapter. A Chapter will be smaller than a Section and will generally consist of individual Society members at one or more member institutions within the same metropolitan, industrial or commuting area. Action by the Zone Council on such recommendations shall be reported to the Board of Directors. The Board of Directors will cause to be entered in to the official records the establishment or discontinuance of Chapters as reported by the respective geographic councils.
Upon recommendation of the appropriate Council, or at its own discretion, the Board of Directors, by a majority vote, may establish Branches of ASEE. A Branch of ASEE is defined as a geographically-based organization of ASEE members outside of the United States. A branch of ASEE consists of at least ten (10) dues paying ASEE members who are banded together to improve engineering education in a specific geographic region and to work with others within ASEE to improve engineering education worldwide.
Upon recommendation of the appropriate Council, or at its own discretion, the Board of Directors, by a majority vote, may establish Divisions and Constituent Committees. A Division consists of those individual members having common professional or technical interests in engineering education.
Divisions are Society-wide in scope. A Constituent Committee is a special interest group, organized with the potentiality of becoming a Division, as provided for in Article III, Section 18 of the Society Constitution.
Divisions or Constituent Committees may be disestablished by the Board of Directors by a two-thirds majority vote.
The representatives from each of the councils to the Nominating Committee of ASEE shall be the most immediate available Past Chair of the council, or an alternative if the Past Chair is not available or is ineligible to serve.
Out of respect for all religious beliefs, no religious activity of any kind shall be undertaken by or under the auspices of any unit within ASEE.
The membership and general authority of the Board of Directors are set forth in the Constitution and these Bylaws.
Unless provided otherwise, a majority of the members of the Board of Directors voting shall be determinant.
Unless provided otherwise, wherever a letter ballot of the Board of Directors is taken, the determinant shall be a majority vote of the Board of Directors as returned by letter ballot within thirty (30) days after the ballots are mailed.
The Executive Director has the direct and full-time responsibility for executive and administrative management of the continuing operations and Headquarters functions of the Society in accordance with the Constitution and the policies, directions and decisions of the Board of Directors. He/she serves as secretary to the Board of Directors and the Executive Committee and is responsible for maintaining the official Society records. He/she is empowered to execute documents and instruments legally binding the Society, and acts as the representative of the Board of Directors in matters pertaining to publications, in accordance with Article VIII, Sections 2 and 3, of the Constitution.
Each officer of the Society will render a progress report at each of the regularly scheduled Board of Directors meetings and a written yearly report on activities undertaken for the Society year at the final Board meeting during the Annual Conference.
Upon recommendation of the president and confirmation by the Board of Directors, members of the Society may be appointed as representatives of the Society to other organizations.
The Board of Directors hereby designates ASEE PRISM as the official journal of the Society.
The Board of Directors shall meet during the Annual Conference and at least one other time during the Society year, as determined by the Board of Directors, or on call of the President.
The Executive Committee shall meet at least once during the year and at other times on call of the President or at the request of any three members of the Committee.
The Executive Director shall prepare the agenda for meetings of the Board of Directors and of the Executive Committee from items submitted by members of the Board of Directors or the Executive Committee. The Executive Director shall record and preserve minutes of the meetings of the Board of Directors and of the Executive Committee.
A majority of the voting members of the Board of Directors shall constitute a quorum for the conduct of business at properly called meetings.
A majority of the voting members of the Executive Committee shall constitute a quorum for the conduct of business at properly called meetings.
The standing and special ad hoc committees of the Society shall be established by the Board of Directors and shall be reconfirmed annually or shall expire.
Members of these committees of the Society shall be appointed by the President with the advice of the Board of Directors; the President shall designate the chair, except the chair of the Long Range Planning Committee who shall be elected by the Board of Directors.
These committees may establish operating procedures that specify how the business of the committee is to be performed.
Constituent Committees authorized in Article II, Section 5 of these bylaws may be established by the Board of Directors in the manner provided in Section 3 below and shall continue to function until disestablishment or elevated to Division status.
Initial members of the committee shall be appointed by the President with the advice of the Board of Directors; individual members of the Society may elect to become members; the President shall designate a chair to serve during the formative stage of the committee.
The Board of Directors may establish a Constituent Committee when it is apparent that there is sufficient evidence of member interest, potential for growth, and an active program with goals complementary to those of ASEE in an area of, or closely related to, engineering. The Board will designate one of the Councils to assume jurisdiction over the Constituent Committee and the Committee will report to the Board through that Council. Within one year after a Constituent Committee is formed, it will submit bylaws consistent with those of its Council to the Constitution and Bylaws Committee for approval and referral to the Board of Directors.
Upon approval of the bylaws by the Board, the formative period will end and the Constituent Committee will elect its own officers. The initial chair and officers will continue to serve until their successors are duly elected. In case an individual cannot serve, the designated Council chair will appoint a successor to serve until an election is held. At this time a budget will be prepared based upon an allocation from its Council chair, and the Constituent Committee will be entitled to appropriate representation in its Council and be listed among the Divisions and Constituent Committees with which ASEE individual members may elect affiliation. It will normally plan events for the Annual Conference, appoint standing and ad hoc committees, publish a news letter, communicate in other ways with its membership, and perform other normal functions of a professional group.
After a minimum of three (3) years of successful operation, and upon reaching a membership of approximately two hundred or more, the Constituent Committee may petition to the Board of Directors for Divisional status. The petition will be submitted through its Council and the Council will recommend its pleasure to the Board.
Nothing in this Section shall prohibit the Board from establishing a Division at its pleasure without the formality of a Constituent Committee.
The fiscal year of the Society shall be October l through September 30. There shall be an annual audit of the books of the Society by an auditor appointed by the Board of Directors. The minutes of the Finance Committee shall be preserved by the Executive Director.
Each member of the Board of Directors shall submit by March l a proposed budget for the activities and groups for which he/she is responsible, to the Board of Directors through the Executive Director. The Executive Director shall incorporate those proposed budgets in a general proposed budget which he/she shall submit through the Finance Committee prior to the Annual Conference to the Board of Directors for approval. The Executive Director shall include in the general proposed budget all budgets of committees responsible to the Board of Directors and all other expenses of the Society and an estimate of anticipated income for the fiscal year for which the proposed budgets are being submitted.
The Board of Directors, from time to time, may change the dues. The Board of Directors in its discretion may set dues at lower rates for associate members, retired members and members below a certain age. It may also set dues for other categories of membership it has established under Article II, Section 4 of the Constitution. Life and Honorary Members, as defined in the Constitution, shall not be required to pay individual membership dues.
Divisions and Constituent Committees shall have the authority to establish a dues structure for their members. The amount of such dues shall be determined by a majority of those individual members of each Division or Constituent Committee casting their ballot, and shall be ratified by the Board of Directors.
All dues are payable to the Society, and shall be deposited to the account of the respective Division or Constituent Committee and disbursed upon request of an authorized officer of the unit.
Sections shall have the option of requesting institutional members within their respective Sections to pay Voluntary Section Sponsorship Dues not to exceed $50.00. Sections desiring to establish sponsorship dues must notify ASEE Headquarters. The annual dues statement sent by Headquarters will include a line for the voluntary section sponsorship dues along with the amount. Headquarters will disburse any Voluntary Section Sponsorship Dues collected to the Section´s BASS account. In no case may a Section derive income by direct assessment of dues to institutional members.
Individual member dues are payable on the anniversary of the date on which a member joined the Society. Institutional dues are payable annually by October 1. Dues shall be considered in arrears if not paid within three months of the date they are due.
Members in arrears shall be notified that all their membership services have been discontinued. Unless reinstated by dues payment, those so notified shall be dropped from the rolls of the Society.
Under the authority of the Vice President Finance, disbursements of the Society shall be made by the Executive Director or a designee approved by the Board of Directors on vouchers approved by staff directors, or in their absence, departmental managers. All funds disbursed must be in accord with the Society budget appropriation approved by the Board of Directors. In the absence of the Executive Director, a staff director or other designee approved by Resolution of the Board of Directors may sign disbursements.
All members of the Board of Directors, all members of the Finance Committee, and all members of the Headquarters staff shall be adequately covered by liability insurance purchased by the Society. This insurance will protect the insured in the event of any action, suit, or proceeding in which the person is made a party by reason of being or having been a member of the Board, a member of the Finance Committee, or a member of Headquarters staff. The amount of liability insurance coverage carried by the Society shall be reviewed each year by the Executive Director to ensure it is sufficient.
Each member of the Board, including each member of the Finance Committee of the Society, shall be indemnified by said Society against reasonable expenses actually and necessarily incurred by the member in connection with the defense of any action, suit, or proceeding in which the person is made a party by reason of being or having been a member of the Board or as a member of the Finance Committee except in relation to matters as to which the person shall be adjudged in such action, suit, or proceeding to be liable for negligence, misfeasance, or misconduct in the performance of his or her duties as director or a member of the Finance Committee; such right of indemnification shall not be deemed exclusive of any other right to which the person may be entitled.
No member of the Board or of the Finance Committee shall be liable either jointly or severally to the Society for any loss suffered by the Society as a result of any action of the Board or action of the Finance Committee or any of its members except in relation to matters as to which such members shall be adjudged in any action, suit, or proceeding to be liable for negligence, misfeasance, or misconduct in the performance of their duties as such member.
Criteria and processes established for national awards shall be approved by the Board of Directors. Selection of recipients for national awards shall be made by the relevant Awards Committee. All ASEE members other than members of the Awards Policy Committee are eligible to nominate other people for national awards or to write letters of support for those nominees, subject to the restrictions of Article I, Section 1(G).
Criteria and processes for all awards given by the Geographic Councils of Zones shall be approved by the Board of Directors. Selection of recipients for Zone awards will be made by the structure in place for each Zone. Criteria and processes for Zone awards shall be presented to the Board of Directors by the appropriate Zone Chair.
Criteria and processes for all awards given by the Sections shall be approved by the Board of Directors. Selection of recipients for Section awards will be made by the structure in place for each Section. Criteria and processes for Section awards shall be presented to the Board of Directors by the appropriate Zone Chair.
Criteria and processes for all awards given by the Divisions shall be approved by the Board of Directors. Selection of recipients for Division awards will be made by the structure in place for each Division. Criteria and processes for Division awards shall be presented to the Board of Directors by the appropriate PIC Chair.
The rules contained in Robert's Rules of Order (latest edition) shall govern meetings of the Board of Directors and the Executive Committee in all cases to which they are applicable, and in which they are consistent with the Constitution and Bylaws of the Society; in other cases the Constitution and Bylaws of the Society shall govern. The President may, at his/her discretion, appoint a parliamentarian for a meeting of the Board of Directors or the Executive Committee. The Parliamentarian may be a member of the Board of Directors or Executive Committee or a person especially selected by the President for this purpose.
The "Code of Ethics for ASEE Members" shall be the ethical foundation of the organization. Charges of violations of ethical principles or policies contained in the "Code of Ethics for ASEE Members" may be brought in accordance with procedures described in policies established and published by the Board from time to time.
Proposed amendments to these Bylaws may be voted on at any meeting of the Board of Directors. The proposed amendments shall be communicated on paper or electronically by the Executive Director to the Board of Directors at least 15 days before the meeting when the amendments are to be considered. Amendments proposed in this manner may be approved by a two-thirds of the Board of Directors present and voting at the meeting.
Alternatively, a proposed amendment to these Bylaws may be submitted to all members of the Board of Directors for electronic vote (e-vote) with at least 15 days allowed for voting. Such amendments may be approved by a two-thirds vote of the Board of Directors who participate in the e-vote. The results of such an e-vote shall be reported at the next regular meeting of the Board of Directors and shall appear in the minutes of that meeting. If the amendment is approved, it will take effect as of the date of the end of the e-vote period.
In extraordinary circumstances, amendments to these Bylaws may be proposed by any member of the Board of Directors for immediate consideration at any meeting of the Board of Directors at which a quorum is present. Such immediate amendments can only be approved by unanimous vote of those Board members present and voting during the meeting at which they are proposed. Such amendments must not affect member dues. If an immediate amendment proposed in this manner fails to pass with a unanimous vote, it is still eligible to be considered under the normal amendment processes described in Article XI, Sections 1 and 2 of these Bylaws.
Procedures for amendments related to annual dues are set forth in Article V. of the Constitution.
Please see our 2020 Brand Guide here.
The ASEE symbol is based on the blue triangle from its previous logo. With a more modern twist, the triangle folds back on itself to represent the partnership we have with our members. The ASEE wordmark uses a classic yet modern typeface and shouldn’t be altered.
Together, the symbol and wordmark create the ASEE logo. The logo forms the most significant feature of the ASEE identity and should be used on all branded communications. The logo may include our expanded name when communicating with audiences that are unfamiliar with our organization.
Our primary logo is our strongest design. It should be used often, especially with our primary audience who already knows our acronym by heart. When we’re trying to reach new audiences, the expansion is necessary for clarity.
1-Color Grayscale (Black)
1-Color Grayscale (White)
The vertical logo stack is more visually pleasing and should be favored, especially in large printing formats.
The horizontal logo should only be used if necessary; likely in smaller, horizontal spaces (web headers, mobile banners, etc.).
The American Society for Engineering Education respects your privacy and is committed to protecting it through due diligence and compliance to this policy and in adherence to US and European guidelines. This policy describes the type of information ASEE may collect from you and our practices for collecting, using, maintain, and disclosing that information.
This privacy statement applies to the American Society for Engineering (ASEE) and all of its legal components including divisions, councils, sections, and zones; however, it does not apply to ASEE’s business partners, third party associates and other external entities that should provide their privacy notice to you. This notice also does not apply to sponsor linked websites from ASEE’s managed web pages with which you may interact.
For the purpose of this Privacy Statement, business partners and third party associates may refer to contractors, subcontractors, vendors, government and private contacts, and other entities with which ASEE has a business relationship to provide services or support for ASEE’s mission.
ASEE reserves the right to modify this policy at any time and will provide notification of such changes on their website.
ASEE recognizes your acknowledgement to this policy as an acceptance to the collection, usage, maintenance, retention, and disclosure of your information.
ASEE’ Sponsored Programs (Federal Contracts and Grants)
Director of Sponsored Programs and Compliance
Director of Membership
ASEE collects first name, middle name, last name, home address, work address, personal contact phone number, business phone number, and date of birth, demographic information, school information, and members’ divisions. While ASEE collects the aforementioned information and some of the information is required for membership or ASEE sponsored programs, individuals have the ability to view and modify their information, update their opt-in options, and requests de-identification of the information unless restricted by government regulations.
ASEE’s uses a membership and conference and a fellowship management application to collect information; therefore, you may view the information captured by logging into your portal. Members and registrants of ASEE’s membership and conference application may modify your information and opt-in choices within your member portal.
ASEE’s implements reasonable physical, technical, and administrative measures and organizational safeguards to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. Please be aware all security risks cannot be fully eliminated and ASEE cannot guarantee or warrant the security of your data.
ASEE may use the information we collect
ASEE does not disclose information collected within our electronic application to external entities, with the exception of the following: