BYLAWS OF THE ASEE ENGINEERING DEANS COUNCIL UNDERGRADUATE EXPERIENCE COMMITTEE
ARTICLE I: NAME
The name of this organization shall be the Undergraduate Experience Committee (UEC) of the Engineering Deans Council of the American Society for Engineering Education (ASEE).
ARTICLE II: MISSION
The Undergraduate Experience Committee will work to share and leverage proven practices to enhance the undergraduate engineering student experience.
ARTICLE III: OBJECTIVES
The objectives of the UEC shall be:
- to provide a forum for discussion and information exchange concerning undergraduate education issues and experiences in engineering and engineering technology colleges and schools.
- to represent and exchange ideas on behalf of member engineering and engineering technology colleges and schools with regard to all matters affecting the undergraduate experience including, but not limited to, administration, academics, climate, policy, accreditation, funding, and student support.
- to assess and recommend policies affecting curriculum design and assessment related to the implementation of accreditation for accredited engineering and engineering technology colleges and schools; and.
- to collaborate with other segments of the Society on matters of common interest.
ARTICLE IV: MEMBERSHIP
Membership in the UEC shall be by designation of the institutions’ representative to the Engineering Deans Council. It is recommended that Institutional Representative(s) be the persons responsible for undergraduate education (Deans, Assistant/Associate Dean(s), Director(s), etc.).
ARTICLE V: ORGANIZATION AND OFFICERS
The UEC shall consist of the duly authorized Institutional Representatives, or designees, from each UEC member institution and shall be presided over by the co-chairs and the co-chairs elect of the UEC.
- The co-chairs of the UEC shall consist of one dean (from a predominantly undergraduate focused institution) and one designate of the dean (from a heavily research engaged institution) serving as the Institutional Representative to the UEC.
- The co-chairs elect of the UEC shall consist of one dean and one designate of the dean serving as the Institutional Representative to the UEC.
- The UEC officers shall include the immediate past UEC co-chairs, who shall serve in a consultative role for a term limited to two years.
The co-chairs shall perform the duties usually assigned to chairpersons of committees, including, but not limited to, presiding over meetings, proposing agenda items and initiatives, representing the committee before the larger organization and elsewhere, and attending to the business of the committee when it is not in session.
Section 4. Terms of Office
- The deans’ representative for co-chair of the UEC shall be filled by succession of the dean’s representative co-chair elect, biennially for a term starting in odd numbered calendar years.
- The deans’ designee for co-chair of the UEC shall be filled by succession of the dean’s designee elect, biennially for a term starting in even numbered calendar years.
- The deans’ representative for co-chair elect of the UEC shall be elected for a two-year term starting in odd numbered calendar years.
- The deans’ designee for co-chair elect of the UEC shall be elected for a two-year term starting in even numbered calendar years.
- The term of newly elected Officers shall begin concurrently with the beginning of the Society year (the ASEE Annual Conference). In the case of special elections, the term of the newly elected Officers shall begin ten (10) days after their election. Notwithstanding the above provision, elected Officers shall hold office until their successors shall have been elected and qualified.
ARTICLE VI: ELECTIONS OF OFFICERS
Section 1. Nominating Committee:
The UEC Nominating Committee shall consist of the co-chairs and co-chairs elect of the UEC.
Section 2. Nominations and Elections:
- The UEC Nominating Committee shall nominate one or more members for each vacancy to be filled in the regular annual election of Officers. Nominations should be completed by January 15 of the calendar year in which the new Officers will take office.
- Nominees for all UEC Board positions must be a member of the UEC, as stipulated in Article IV, Section 1 of these Bylaws, at the time of nomination.
- An electronic ballot containing these nominations, with brief biographies and spaces provided for write-in names of other candidates, shall be sent to all UEC Institutional Representatives, or designee, in the spring of the year.
- A simple majority of these ballots returned to the co-chairs of the UEC within thirty days of issuing the ballot shall elect.
- Special elections to fill vacancies in the membership of the UEC shall be conducted only in exceptional circumstances. When a special election is required, it shall be conducted by the method described above except that a nomination or nominations shall be made by the Nominating Committee within 30 days after a vacancy occurs, and the ballots shall be counted 30 days after the date of issuing ballot forms to the members.
- Any elected Officer of the UEC may be re-elected for one (1) immediate consecutive term. Thereafter, at least one (1) term shall elapse before the member is again eligible to hold the same office.
- No elected Officer may receive any salary from the UEC.
ARTICLE VII: DUTIES AND SUCCESSION OF OFFICERS
Section 1. Co-chairs
- The co-chairs of the UEC Board shall be as defined in Article V, Section 3.
- When a UEC Co-chair cannot perform the duties of this office the UEC Co-chair Elect of the same designation shall assume said duties and responsibilities.
- A co-chair may determine such incapacity of a UEC co-chair to constitute a permanent vacancy because of death, resignation or other valid reason, to which the preceding succession shall apply.
Section 2. Co-Chairs Elect
The co-chairs elect shall succeed to the office of co-chair upon completion of the term of office as co-chair elect.
ARTICLE VIII: MEETINGS
The UEC membership shall meet annually for a Business Meeting, usually during the ASEE National Conference. The UEC co-chairs shall appoint a scribe to record the minutes of each meeting.
Special meetings of the UEC membership or its subcommittees may be called by the UEC co-chairs as needed upon thirty (30) days notice to the membership of the UEC or the respective subcommittee.
A quorum at any regular or special meeting of the UEC shall be the number of UEC members present at the time and in the place designated for the meeting.
ARTICLE IX: SUBCOMMITTEES
The UEC co-chairs shall establish such standing and special subcommittees as are deemed necessary. Examples of subcommittees include:
- UEC Curriculum Design & Assessment
- UEC Advising / Student Services
- UEC Nominating
- UEC Public Policy
- UEC Planning
- UEC Educational Grant Funding
- UEC Recruitment / Retention / Enrollment Management
- UEC Alumni & Career Services
- UEC Faculty Development
- Retention of Women & Minority Faculty
All standing and special subcommittees of the UEC shall be reconfirmed annually or shall expire.
Members of these subcommittees shall be appointed by the UEC co-chairs from the membership of the UEC (Article IV, Section 1 of these Bylaws).
The UEC co-chairs shall designate the Chairperson of each subcommittee, except for the UEC Nominating Committee. The deans’ representative co-chair of the UEC shall serve as the Chairperson of the UEC Nominating Committee, as set forth in Article V, Section 1 of these Bylaws.
ARTICLE X: FINANCES
Finances required to operate the UEC shall be provided by the Engineering Deans Council.
ARTICLE XI: PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order Newly Revised (latest Edition) shall govern the UEC in all cases to which they are applicable, and in which they are consistent with the ASEE Constitution and Bylaws or the Bylaws of the UEC. In other cases, the ASEE Constitution and Bylaws shall govern.
Any action by the UEC shall be invalid if it is in conflict with the ASEE Constitution or Bylaws.
The UEC co-chairs may, at their discretion, appoint a parliamentarian for meetings of the UEC Board.
ARTICLE XII: AMENDMENTS TO BYLAWS
These Bylaws may be amended by either: a. A two-thirds vote of the Institutional Representatives, or designees, from UEC member institutions present and voting at any annual meeting; OR b. A letter/electronic ballot of the Institutional Representatives, or designees, from UEC member institutions. A proposed amendment is approved if two-thirds of the letter ballots received are returned with a favorable vote within 30 days after the ballot is mailed.
Amendments to be presented for action at an annual meeting shall be circulated to the members of the UEC by mail not less than fifteen (15) days prior to the annual meeting.
Amendments may be submitted by a majority vote of the UEC co-chairs and co-chairs elect or by a petition to the UEC co-chairs signed by not less than ten (10) members of the UEC.