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Any current RFPs will be posted here.
Project Overview
The American Society for Engineering Education (ASEE) is seeking qualified vendors to support a comprehensive website refresh project. This two-phase initiative will focus on content cleanup, governance establishment, and empowering internal stakeholders to maintain website content effectively.
About ASEE
The American Society for Engineering Education is a non-profit organization dedicated to advancing innovation, excellence, and quality at all levels of engineering education. ASEE serves as a hub for engineering educators, administrators, and industry professionals, providing resources, professional development, and advocacy for the engineering education community.
Current Technical Environment
Content Management System: Kentico v 12.0.95
Website Structure: Multi-level organizational hierarchy reflecting ASEE's governance and membership structure
Current Challenge: Lack of clear content ownership and maintenance processes
Project Scope
Phase 1: Website Audit and Content Governance (Estimated 3-4 months)
Deliverables:
Comprehensive website audit including:
Content inventory and analysis
Identification of outdated, duplicate, or irrelevant content
Technical performance assessment
Accessibility compliance review
SEO analysis and recommendations
Content cleanup and optimization:
Remove outdated content
Consolidate duplicate pages
Update navigation and site structure as needed
Improve content organization and findability
Page ownership mapping:
Identify appropriate content owners for each section/page
Document content ownership hierarchy
Create content governance framework
Establish approval workflows
Phase 2: Documentation and Training Development (Estimated 2-3 months)
Deliverables:
Comprehensive documentation suite:
Kentico CMS user guides tailored to ASEE's implementation
Content creation and editing standards
Image and media management guidelines
SEO best practices for content creators
Brand and style guide implementation
Training program development:
Role-specific training modules for different user types
Video tutorials for common tasks
Quick reference guides and checklists
Troubleshooting resources
Training delivery:
Live training sessions for identified page owners
Train-the-trainer sessions for internal champions
Post-training support period
Required Qualifications and Experience
Technical Requirements
Kentico Expertise: Demonstrated experience with Kentico CMS, specifically version 12.x
Web Development: Proficiency in web technologies, SEO, and accessibility standards
Content Management: Experience with large-scale content audits and migrations
Documentation: Proven ability to create clear, user-friendly technical documentation
Industry Knowledge Requirements
Higher Education Experience: Understanding of academic organizational structures and processes
Association Management: Familiarity with professional association governance, membership structures, and stakeholder management
ASEE Knowledge: Understanding of or willingness to learn about:
ASEE's organizational structure (Board of Directors, divisions, committees, etc.)
Membership categories and constituencies
Key programs and initiatives
Annual conference and events
Publications and resources
Team Qualifications
Project manager with higher education or association experience
Kentico-certified developers/consultants
Content strategist with academic sector experience
Technical writer/instructional designer
UX/accessibility specialist
Proposal Requirements
Company Information
Company overview and relevant experience
Team member profiles and certifications
Client references (minimum 3, preferably in higher education or associations)
Kentico partnership status and certifications
Technical Approach
Detailed methodology for Phase 1 audit and cleanup
Content governance framework recommendations
Training strategy and delivery methods
Quality assurance processes
Risk mitigation strategies
Project Timeline
Detailed project schedule with milestones
Dependencies and assumptions
Resource allocation plan
Availability and start date
Cost Proposal
Fixed-price quotes for each phase (may be awarded separately)
Breakdown by deliverable/activity
Travel expenses (if applicable)
Assumptions and exclusions
Payment schedule recommendations
References and Portfolio
Minimum of 3 client references with similar project scope
Case studies demonstrating Kentico expertise
Examples of training materials and documentation created
Higher education or association project examples
Evaluation Criteria
Proposals will be evaluated based on the following weighted criteria:
Technical Expertise (15%): Kentico experience, web development skills, content management capabilities
Industry Knowledge (15%): Understanding of higher education, associations, and ASEE specifically
Project Approach (10%): Methodology, timeline, risk management
Team Qualifications (15%): Relevant experience, certifications, availability
Cost (35%): Competitive pricing, value proposition
References (10%): Client satisfaction, project success, similar scope
Submission Requirements
Proposal Format
Maximum 20 pages (excluding appendices)
PDF format with bookmarked sections
Include executive summary (2 pages maximum)
Required Documents
Complete proposal addressing all requirements
Team resumes and certifications
Company credentials and insurance certificates
Signed non-disclosure agreement (will be provided)
Client reference contact information
Submission Details
Deadline: September 15, 2025
Delivery Method: A single pdf document with required information as described above.
Required Subject: "ASEE Website RFP Response". Please use this subject in the submission email.
Selected participants will be invited to participate in a 30 minute presentation + 30 minute Q+A session. An invitation will be sent on September 16th with several times available listed.
Questions will be responded and posted here by COB September 11, 2025.
Contact: j.roy@asee.org
Project Timeline
RFP Release: September 1, 2025
Questions Due: September 10, 2025
Proposal Submission Deadline: September 15, 2025
Vendor Presentations (if selected): September 18th and 19th
Contract Award: October 3, 2025
Project Start: October 17, 2025
Questions and Clarifications
All questions regarding this RFP must be submitted in writing to j.roy@asee.org by September 10, 2025. Questions and answers will be shared with all potential vendors.
Terms and Conditions
ASEE reserves the right to reject any or all proposals
ASEE may negotiate with selected vendors
Phases may be awarded to different vendors
Standard contract terms will apply
Vendor must maintain confidentiality of ASEE information
Additional Information
Selected vendors will be required to:
Sign a comprehensive services agreement
Provide appropriate insurance coverage
Comply with ASEE's data security requirements
Work collaboratively with ASEE staff and stakeholders
Provide ongoing support during transition periods
This RFP represents ASEE's current understanding of project requirements. Final scope may be refined during contract negotiations based on vendor recommendations and organizational needs.
