Workshop Organizers

Engage with the engineering education community through ASEE’s Annual Conference Sunday Workshops. The deadline to submit applications is November 15, 2025, @ 23:59 ET. Workshop applications will be evaluated by the ASEE Professional Interest Council Chairs. Application status will be communicated directly to the workshop organizer by the end of December.

Workshop Application Terms & Conditions

• Proposals may be sponsored by an ASEE division (“Division Workshops”) or outside of the ASEE division structure (“Sponsored Workshops”). Division Workshop applications are strongly encouraged.
• Division Workshops: Applications must be submitted by the sponsoring division’s program chair.
• Sponsored Workshops: May be submitted by the workshop organizers.
• A workshop application template and rubric can be found at this link.
• Both types of workshops require a non-refundable $150 application fee, which can be paid directly to ASEE or through Division BASS funds.
• Workshops are scheduled from 1:00 pm to 3:30 pm on Sunday, June 21, 2026, at the Charlotte Convention Center. Dates and times are not flexible.
• Applications are reviewed by the PIC Chairs; organizers will be notified of acceptance or rejection after the PIC Chair meeting.
• Workshops must be subsidized through ticket revenue, sponsorship, or other means, identified during the application process.
• All workshops will be ticketed. If sponsored or subsidized, assign a $0 ticket value. Ticket pricing must be included with the application.
• Complete information for all speakers must be included in the application.

If Your Workshop is Accepted

• Organizers will receive session access and a notification.
• Contact conferences@asee.org for help accessing your session.
• All organizers must be registered for the Annual Conference to conduct their workshop onsite.
• Details on special setup, food/beverages, or additional AV will be sent after acceptance.
• Default setup: Theater style (rows of chairs no tables). Rounds may be requested. Other setups incur a $500 fee.
• Food/beverage is not provided, but is available at additional cost.
• Internet for attendees is available for an additional fee. Presenter-only internet can be achieved via the organizers cell phone hotspot.
• Each room includes: LCD projector, screen, AV table, podium, and mic. Additional AV must be requested by June 1, 2026 and may incur fees.
• Additional fees for AV, setup, internet, food/beverages must be paid by June 6, 2026.
• Presenters must provide their own computers.
• Presenters are responsible for handouts; ASEE does not produce or distribute them.
• Click here for tips on making your handouts and presentation more accessible.

Deadlines

• Cancel without penalty due to lack of attendance by Wednesday, May 20, 2026.
• After Thursday, May 21, 2026, the workshop is confirmed, and any revenue shortfall is the organizer’s responsibility.
• No changes or additional requests accepted after May 20, 2026.