11.1 NOTIFYING HEADQUARTERS
By March 1, each Award Committee Chair should submit to ASEE Headquarters the following items:
11.2 NOTIFYING AWARDEE AND SPONSOR
The awardee should be notified about selection by the appropriate Division or Section officer. In addition, nominators of those not selected should be notified. The Society unit should also notify the award sponsor's representative, giving the name and affiliation of the awardee and details of the award presentation, especially if the representative is to be invited to be present at or to participate in the award ceremony. Presentation of awards occurs at the ASEE Annual Conference .
11.3 PUBLICIZING AWARDS
Headquarters will publicize the awardee in the Annual Conference Awards Banquet Program and the October issue of ASEE Prism. Other publicity, if desired, should be arranged by the Division.
11.4 REIMBURSING AWARDEE TRAVEL EXPENSES
Every effort should be made to eliminate the reimbursement of awardee travel expenses. Awardee travel expenses should be compensated in the form of fixed travel grants. In the case of the Electrical Engineering Division's, Terman Award, the Hewlett Packard Company, not ASEE Headquarters, is directly responsible for reimbursing the awardee for travel expenses.
11.5 PREPARATION OF MEMENTOS AND CASH AWARDS
Preparation of mementos and cash awards is the responsibility of the sponsoring unit.